Office Manager

Modigent • Waco, TX

6d • $70,000 - $80,000

About The Position

The Office Manager provides leadership and operational oversight for the office’s day-to-day administrative functions. The role manages clerical and support staff, streamlines processes, ensures efficient office operations, and partners with leadership to create a professional, organized, and productive work environment. It is suited to a detail-oriented, proactive leader who supports team success through strong organization, process improvement, and excellent service.

Requirements

• 6+ years of progressive office management or administrative leadership experience.
• Bachelor’s degree in Business Administration, Management, or a related field, or an equivalent combination of education and experience.
• Strong leadership and team management abilities, with a focus on developing others.
• Excellent oral and written communication skills.
• Strong organization, attention to detail, and multitasking capabilities.
• Sound judgment, creativity, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and general office technology.
• Ability to foster teamwork, maintain confidentiality, and build positive relationships at all levels.
• Understanding of basic budgeting, procurement, and process improvement principles.

Nice To Haves

• Office management or administrative leadership experience in construction, mechanical services, or a professional services environment.

Responsibilities

• Oversee daily office operations, including clerical tasks, document processing, scheduling, report preparation, mail distribution, and general administrative support.
• Supervise, coach, and evaluate office support staff, including managing performance, training, and professional development.
• Manage office supplies, equipment, and vendor relationships, including purchasing, maintenance, repairs, and inventory control.
• Develop, implement, and continuously improve office processes and procedures to enhance efficiency and productivity.
• Coordinate hiring, onboarding, and offboarding processes for office staff with confidentiality and professionalism.
• Support departmental budgeting, expense tracking, and resource planning; provide leadership with recommendations on staffing, procedural changes, and operational improvements.
• Ensure day-to-day activities align with company objectives, policies, and compliance requirements.
• Serve as a point of contact for internal teams, visitors, and external partners, and maintain a professional, welcoming office environment.
• Handle special projects and additional administrative tasks as assigned by leadership.
• Provide direct supervision of office administrative and clerical staff, including performance management, training, scheduling, and day-to-day leadership.

Benefits

• Competitive compensation based on experience and level, with opportunities for performance incentives.
• Medical, dental, and vision coverage, plus HSA options with employer contributions in select plans.
• Company-paid basic life and accidental death and dismemberment insurance.
• Paid time off and holiday pay.
• 401(k) retirement savings plan.
• Professional development through training, mentorship, and career advancement paths across nationwide operating companies.
• Inclusive and supportive culture emphasizing diversity, dignity, respect, collaboration, integrity, and personal fulfillment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager