Office Manager

Prairie Farms Dairy•O'Fallon, IL

4d•$70,000 - $80,000

About The Position

The Finance Office Manager oversees daily accounting operations and office administrative functions. Responsibilities include managing accounts payable and receivable, payroll, monthly closing, account reconciliations, financial reporting, cash and bank management, and the general ledger. The role ensures compliance with financial policies, prepares reports and analysis for company leadership, supervises finance staff, and serves as the primary contact for auditors during annual financial audits. It also includes implementing and maintaining SAP FI/CO modules and ensuring integration with SAP SD and MM modules. The position may oversee vendor management, IT coordination, office supplies, and facilities. The Finance Office Manager acts as a liaison between the finance team and company leadership and is expected to work independently, communicate effectively, and plan and execute operational activities. Working conditions include travel outside between buildings in varying conditions, sitting and standing for extended periods, and stooping, bending, and reaching above the head and below the knees to file and retrieve data.

Requirements

High school diploma or equivalent.
Previous office experience.
Previous leadership experience.
Basic computer skills, including experience with Microsoft Word and Excel.
Proficiency with a ten-key calculator.
Previous data-entry experience.
Ability to work well with numbers.
Good phone etiquette.
Ability to work without direct supervision.
Excellent leadership and interpersonal skills.
Willingness to be coached and learn.
Effective verbal and written communication skills.
Strong organizational skills.
Ability to plan and execute operational activities.
Excellent verbal communication skills.
Excellent conflict-resolution skills.

Nice To Haves

College degree.
Previous dairy plant experience.
Bachelor of Science in Microbiology, Biology, or Chemistry.

Responsibilities

Manage day-to-day accounting functions, including accounts payable, accounts receivable, payroll, and bank reconciliations.
Perform monthly closing procedures, journal entries, and balance sheet reconciliations.
Prepare financial statements, budget reports, and analysis for company leadership.
Oversee office operations, potentially including vendor management, IT coordination, supplies, and facility management.
Develop, implement, and maintain internal accounting policies and procedures to ensure compliance with standards.
Hire, train, and supervise finance staff; assign tasks and review work performance.
Serve as the primary contact for auditors and assist with annual financial audits.
Manage general-ledger master data and record financial transactions.
Monitor cash flow, process electronic payments, and manage bank accounts, including bank statement integration.
Implement and maintain SAP FI/CO modules and ensure integration with SAP SD and MM modules.