Office Manager

Health Monitor Network•Montvale, NJ

2d•$55,000 - $65,000•Onsite

About The Position

The Office Manager leads day-to-day operations at the company’s Montvale, New Jersey office and supports key people operations functions. This personable, proactive, organized, and solutions-oriented professional helps ensure a seamless, people-first experience for employees and visitors while maintaining a clean, organized, stocked, functional, and welcoming workplace. The role partners with HR and other business functions to keep office operations running smoothly and to build efficient, repeatable processes that can scale as the organization grows. The position operates in a professional office environment and involves regular use of standard office equipment, including computers, phones, printers, and conferencing technology. It requires extended periods sitting or standing, moving throughout the office, and communicating with employees, vendors, and visitors. Occasional duties include lifting or moving items up to 25 pounds, setting up or rearranging spaces for meetings and events, and bending, stooping, or reaching to manage supplies or equipment.

Responsibilities

Oversee day-to-day office operations and maintain a clean, organized, stocked, functional, and presentation-ready workplace.
Create a welcoming experience for employees and visitors, keeping reception areas, conference rooms, and shared spaces guest-ready.
Liaise with building management on office communications, closures, safety, and security matters.
Manage vendor relationships and contracts for services such as cleaning, pantry, maintenance, security, and repairs.
Coordinate repairs, preventative maintenance, and operational improvements; proactively escalate and track issues through resolution.
Manage conference room logistics and technology setup as needed.
Plan and execute catering and logistics for meetings, client visits, and internal events.
Partner with HR to plan and run employee engagement initiatives and in-office events.
Support a positive and connected culture in which employees feel welcomed and valued.
Support onboarding and offboarding with HR and IT, including workspace setup and badge access coordination.
Maintain and update organizational charts and related documentation.
Support the management and upkeep of the HR intranet and internal resources.
Assist with general HR administrative tasks and reporting as needed.
Support operational budget management in partnership with the VP, HR.
Track and reconcile office and engagement spending, and manage purchase orders and invoices accurately and promptly.
Identify cost-saving opportunities without compromising employee experience.
Develop and implement scalable processes and systems as the organization grows.