Office Manager

BEAR Technologies • Plano, TX

4d • Onsite

About The Position

BEAR Technologies is seeking an organized, dependable, and detail-oriented Office Manager to support daily office operations. This hands-on position combines office administration with shipping, receiving, inventory management, and operational support. The Office Manager will work closely with the Operations Administrator, who will provide training, guidance, and ongoing support as the employee learns the role and takes on additional responsibilities.

The position is part-time, hourly, and non-exempt, with a Monday–Friday, 30-hour workweek. It is onsite and is not a fully remote or hybrid role. After successful completion of an initial training and evaluation period, the employee may be eligible for one regularly scheduled work-from-home day per week, subject to management approval and operational needs. Occasional work-from-home flexibility may also be available at management’s discretion.

Compensation is $22.00–$26.50 per hour, depending on experience and qualifications. Benefits include two weeks of vacation, six personal days, eight paid company holidays, a SIMPLE IRA with employer matching, and health insurance. Optional employee-paid dental and vision insurance are also available.

Requirements

• Previous experience in office administration, office coordination, or a similar administrative role.
• Strong organizational skills and exceptional attention to detail.
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Word.
• Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.
• Strong written and verbal communication skills.
• Professional and friendly demeanor when interacting with employees, customers, and visitors.
• Ability to work independently while collaborating effectively with other departments.
• Valid driver’s license and ability to meet company requirements for operating company vehicles.
• Dependability, adaptability, and willingness to learn new processes and systems.
• Ability to maintain accurate records and handle confidential information professionally.

Nice To Haves

• Two or more years of experience in office administration, office management, or a related position.
• Experience with shipping, receiving, purchasing, or inventory management.
• Familiarity with ConnectWise Manage or similar business management software.
• Experience working in an IT services company, technology environment, or related industry.

Responsibilities

• Answer and direct incoming phone calls, greet visitors, and maintain visitor records.
• Oversee office and breakroom supplies, coordinate restocking, and maintain an organized office environment.
• Process incoming mail, scan documents, and maintain accurate electronic and physical filing systems.
• Complete routine offsite errands, including purchasing and picking up office supplies, coordinating event-related pickups, and dropping off shipments or deliveries.
• Assist with invoice filing, recordkeeping, and general administrative duties.
• Provide administrative support to various departments and help ensure daily office operations run smoothly and efficiently.
• Coordinate incoming and outgoing shipments, including packaging, labeling, tracking, and documentation.
• Receive equipment and materials, verify shipments against purchase orders, and accurately record received items.
• Maintain inventory records, including product quantities, serial numbers, and asset tracking information.
• Assist with physical inventory counts, reconciliation, and organization of inventory storage areas.
• Identify and communicate inventory discrepancies or receiving issues.
• Work with Procurement and Operations to ensure equipment is properly received, documented, and accounted for.
• Assist with planning and coordinating company events, meetings, and employee activities.
• Support customer inventory tracking and associated documentation.
• Maintain company vehicle records and related documentation.
• Assist with company file organization, document management, and recordkeeping.
• Support audit preparation by gathering, organizing, and maintaining required documentation.
• Collaborate with the Operations Administrator on ongoing administrative projects and process improvements.
• Perform other administrative and operational duties as assigned.

Benefits

• Two weeks of vacation, six personal days, and eight paid company holidays.
• SIMPLE IRA with employer matching.
• Health insurance.
• Optional employee-paid dental and vision insurance.
• Potential eligibility for one regularly scheduled work-from-home day per week after successful completion of an initial training and evaluation period, subject to management approval and operational needs.
• Occasional work-from-home flexibility may be available at management’s discretion.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed