Office Manager

ProCare Rx • Southfield, MI

68d

About The Position

The Office Manager is responsible for a wide range of duties to ensure the smooth operation of the office and facilities. This includes maintaining building systems, managing security, overseeing mail and reception operations, handling supplies, coordinating office moves, and ensuring compliance with safety regulations. The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to manage tasks both personally and through external contractors. Flexibility in scheduling and on-call availability for emergencies are also necessary.

Requirements

• High school diploma or equivalent required.
• Minimum 5 years experience in facilities management.
• Experience in expanding and/or moving office space required.
• Must have strong organizational skills.
• Must have strong communication skills.
• Ability to perform duties above personally or by contracting trained expert.
• Above average knowledge with office equipment, building equipment and utilities.
• Experience with contracts required.
• Must be able to work flexible schedule and be on call for emergencies.
• Must have above average MS Office skills, specifically in MS Word and MS Excel.

Nice To Haves

• Associates degree in facilities management or related field preferred.

Responsibilities

• Fire extinguisher maintenance.
• FM200 Fire Suppression equipment maintenance.
• Maintain all EHIM keys; including the key box, key log and tracking issuance/collection of keys.
• Maintain all EHIM prox cards: including software, reporting and tracking issuance/collection (activation and deactivation) of all prox cards.
• Complete Data Center PM.
• Building security policies and procedures.
• Mail room operations.
• Reception desk operations.
• Shipping and Receiving.
• Supplies; ordering, supply rooms, etc.
• Emergency plans (power outage, severe storm, fire, etc.)
• Security cameras.
• Office moves; including coordination of seat assignment, furniture, equipment, etc.
• Paper shredding (Shred Hub)
• Janitorial; daily, quarterly and annually
• PM on all equipment
• Common area cleanliness and safety (i.e. kitchen, lobby, storage rooms, etc.)
• Copier and fax machine maintenance and repairs.
• Liaison for all building equipment (i.e. HVAC, electrical, gas, etc.)
• OSHA Compliance, including MSDS binder maintenance
• Assists or leads specialized projects as required.

Benefits

• Medical, Dental, Vision, Short-Term/Long-Term Disability Insurance, Life insurance.
• Paid vacation and holiday pay.
• Employee Wellness Program.
• 401(k) with a company match.
• Employee Assistance Program provides confidential support and counseling.
• Employee referral program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED