Office Manager

Breaking Ground • The Bronx, NY

4d

About The Position

Breaking Ground embraces a Housing First and harm reduction philosophy and aims to help residents secure appropriate permanent housing. Reporting to the Program Director, the Office Manager contributes to ending homelessness by serving as a liaison for Breaking Ground staff, the community, and clients who are chronically street homeless. The role includes welcoming guests; bookkeeping such as petty cash, check requisitions, and billing; scheduling; taking meeting notes; maintaining filing systems; writing letters and other correspondence; and maintaining client data. This position has a 35-hour work week and travels to multiple locations.

Requirements

• Bachelor’s degree or equivalent experience.
• Excellent interpersonal and problem-solving skills.
• Excellent computer skills, including proficiency in Microsoft Word and Excel and the ability to learn new programs.
• Excellent writing and communication skills.
• Ability to handle multiple tasks in a fast-paced, dynamic team environment and willingness to shift easily between various responsibilities with diverse populations.

Nice To Haves

• Bilingual in Spanish and English.
• Valid NY, NJ, CT, or PA driver’s license with a good driving record, as defined by Breaking Ground.

Responsibilities

• Welcome guests, direct them to appropriate staff, and provide information.
• Maintain petty cash, billing, check requests, and Metro cards.
• Maintain facility and staff activity calendars and track vacations.
• Keep an updated file of vendors.
• Order and track supplies, including maintaining an inventory of office supplies.
• Maintain filing systems, including client data.
• Answer phones, direct calls, and take messages.
• Attend meetings and take notes.
• Coordinate events.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level