Office Manager

Talent Solutions•Gothenburg, NE

14d•Onsite

About The Position

Maline Seed and Fence is hiring an Office Manager for its livestock and fencing supply business serving farmers and ranchers across Nebraska. The role manages customer billing and accounts, inventory, cost and retail analysis, office staff, and deliveries. The Office Manager works directly with ownership and supports daily operations, including other tasks as needed. The workweek is split between the stores north of Gothenburg, Nebraska (three days) and north of Broken Bow, Nebraska (two days). This is a customer-service-oriented, fast-paced role and is not a sales position. The business serves approximately 5,000 customers and is opening a new store north of Broken Bow, with a potential path into a larger bookkeeping and accounting role. The position is full-time for a minimum of 40 hours per week. Hours may be longer during the busy season and lighter in winter. Compensation is $55,000 to $65,000 per year. Benefits and support include a flexible schedule, paid time off, professional development assistance, a health insurance stipend, housing support for relocating candidates, and a company vehicle for travel between stores.

Requirements

Strong math and critical-thinking skills; must pass a math assessment based on real business problems.
Independent problem-solving skills and the ability to make sound decisions without constant direction.
Ability to thrive in a fast-paced environment while shifting between customers, phones, freight, and paperwork.
Strong work ethic and ability to complete daily reports every business day.
Working knowledge of QuickBooks and Excel.
Ability to learn RICS inventory software and the company product catalog.
Comfort with direct communication.
Ability to lift inventory.
Willingness to travel weekly between both stores.
Willingness to spend a day observing at the business before a hiring decision.
Full-time availability for a minimum of 40 hours per week, with longer hours in busy season and lighter hours in winter.

Nice To Haves

Livestock industry knowledge, including fencing supplies, gates, and handling equipment.

Responsibilities

Run customer billing, account management, and accounts receivable.
Resolve customer billing questions by phone and in person.
Process in-store payments.
Complete daily cash accounting, drawer balancing, deposits, and closing reports.
Receive freight into the inventory system and verify product counts and items against invoices.
Resolve vendor invoice errors, including incorrect counts, wrong products, and freight charges.
Calculate freight costs on incoming loads.
Post invoices and submit them to the bookkeeper for weekly payment.
Manage approximately 18,000 inventory items, including incoming and outgoing inventory.
Perform cost and retail analysis.
Sort and route incoming mail.
Lead office staff and employees.
Manage deliveries to ensure products reach customers on time.
Assist ownership with daily operations and pitch in where needed, including cleaning the store and facilities.
Complete daily reports every business day.