Office Manager

The Whiting-Turner Contracting Company•Nashville, TN

About The Position

The Office Manager is the company’s first point of contact and supports office personnel as a resource and leader. The role applies management practices and administrative processes while demonstrating leadership, organization, prioritization, problem-solving, flexibility, professionalism, and the ability to work harmoniously with others. The position also manages office operations, supports staff training and development, and maintains internal and external relationships.

Requirements

Ability to work independently and organize complex clerical tasks.
Flexibility and adaptability in a variety of situations.
Ability to meet strict timelines and perform multiple tasks.
Cost consciousness.
Strong leadership, organizational, prioritizing, and problem-solving skills.
Ability to communicate clearly and concisely in written and oral form.
Ability to work harmoniously with others while maintaining professionalism and confidentiality.

Responsibilities

Welcome visitors in person and by phone; communicate positively and effectively with staff, vendors, subcontractors, and visitors.
Answer and appropriately transfer phone calls, and check office voicemail.
Distribute incoming mail and packages and prepare outgoing mail.
Maintain the conference room calendar and keep the front desk, conference rooms, kitchen, and other common areas organized and operational.
Monitor office supplies, take inventory, order supplies and printer toner, and send empty toner cartridges for recycling.
Maintain informational lists and perform data entry as needed.
Upload regional Owner Contracts.
Manage, schedule, and arrange meetings and travel for office employees.
Lead staff special projects within budget by organizing and coordinating information and requirements, planning and arranging work, and meeting deadlines.
Build and maintain strong internal and external relationships.
Develop and maintain procedure guidelines for areas of responsibility.
Manage team training and development, including ensuring compliance with company standards and procedures.
Collaborate with regional administrative assistants to improve efficiency, productivity, time management, and cost consciousness.
Maintain confidentiality and professionalism.
Perform other assigned duties.