Office Manager

Flowcode•New York, NY

14d•$60,000 - $75,000•Onsite

About The Position

The Office Manager will own the day-to-day operations and employee, visitor, and candidate experience at Flowcode’s Soho headquarters. Responsibilities include preparing and maintaining the office, coordinating meals and events, managing office budgets and vendors, supporting onsite interviews, and handling first-line technology troubleshooting. The role also involves building and documenting AI-enabled trackers, automations, and agents to streamline office processes such as ordering, budget tracking, event logistics, and visitor check-in. The Office Manager works with the People team and partners with IT, Finance, and the executive team, with opportunities to contribute to People Operations and broader company operations.

Requirements

Bachelor’s degree from a highly selective university (for example, a U.S. News Top 50 national or global university), or a top-of-class record (honors, top 10%) in a rigorous program.
Evidence of standout achievement in at least one competitive environment.
Daily, hands-on use of AI tools, with at least one concrete example of something built or automated.
Exceptional written communication and attention to detail.
Comfort with spreadsheets, budgets, and vendor management.
Comfort troubleshooting basic technology and coordinating with IT.
Able to work onsite at the Soho office Monday–Friday.

Nice To Haves

Typically 0–3 years of professional experience; internships, campus leadership, and hospitality experience count.
A record of standout achievement in a competitive arena such as academics, varsity athletics, debate, music, the arts, research, or founding and growing something.
Experience using AI tools to build something that saved real time or money.
A distinct area of strength supported by evidence such as a promotion, ranking, award, or result.

Responsibilities

Open and prepare the office each morning, including coffee, meeting rooms, and common areas, and keep the space organized and welcoming throughout the day.
Build and document AI-enabled systems and automations for supply reordering, budget tracking, event logistics, and visitor check-in.
Own budgets for snacks, meals, events, and office expenses; report actuals against plan to Finance monthly and identify savings while maintaining the experience.
Greet clients, partners, and candidates, and coordinate onsite interview logistics with the People team.
Plan and run recurring team lunches, happy hours, and in-office gatherings.
Partner on offsites, celebrations, and company-wide events, including vendor selection and day-of execution.
Manage building management, cleaning, food, and IT vendors; monitor service levels and renegotiate when needed.
Serve as the first point of contact for in-office technology issues, resolve what can be handled directly, and escalate other issues to the IT partner.
Take on projects that improve company operations, often in partnership with the People and executive teams.