Office Manager & Procurement Coordinator

BASIS NORTH AMERICA INC•Houston, TX

10d•Onsite

About The Position

Basis North America Inc. is seeking an Office Manager & Procurement Coordinator to manage daily office operations and coordinate purchases, suppliers, company equipment, and shipments in support of office and field activities. The role involves maintaining accurate records and taking ownership of day-to-day needs and requests through completion. The position is full-time and on-site in Houston, Texas.

Requirements

Previous experience in office management, administrative coordination, procurement, or a role combining these responsibilities.
Experience working with suppliers, comparing quotations, and tracking purchases and deliveries.
Strong organizational skills and the ability to manage multiple priorities independently.
Accuracy in maintaining inventory, purchasing records, and expense documentation.
Proficiency in Microsoft Office, particularly Excel, Outlook, and Teams.
Clear written and verbal communication skills in English.
A practical, service-oriented approach when working with employees, suppliers, and service providers.
Current residence in Texas and availability to work full-time on site in Houston.
Authorization to work in the United States.

Nice To Haves

Experience in industrial services, technical staffing, construction, or oil and gas.
Familiarity with tools, industrial equipment, workwear, or field supplies.
Experience with asset tracking, shipping platforms, or purchasing systems.
Spanish language skills.

Responsibilities

Maintain an organized, well-equipped office; monitor supplies; and coordinate maintenance, repairs, cleaning, and building requests.
Manage office service accounts, including telephone lines, mobile plans, internet, and subscriptions.
Coordinate purchases of office supplies, tools, equipment, workwear, and materials for business operations.
Obtain and compare supplier quotations, negotiate purchasing terms, and evaluate pricing, quality, availability, and delivery timelines.
Process approved purchases and track orders, deliveries, shortages, returns, and warranty claims.
Maintain purchasing records, monitor recurring expenses, and coordinate invoice and receipt discrepancies with accounting.
Track company laptops, mobile phones, tools, and other assets, including assignments, returns, locations, condition, and maintenance.
Coordinate with IT and other departments to prepare workspaces and equipment for new employees and recover assets when employees leave.
Arrange incoming and outgoing shipments to employees and project sites; prepare shipping documentation; coordinate couriers; and track deliveries, including international shipments when needed.
Source and manage branded merchandise, uniforms, and corporate gifts.
Organize internal events and coordinate vendors, venues, catering, and logistics within approved budgets.
Provide related administrative, purchasing, and operational support as needed.