Transportation Office Coordinator (Technical Manager Iii) IT Procurement Coordinator

State of Illinois•Springfield, MO

1d•Hybrid

About The Position

The Illinois Department of Transportation is hiring IT Procurement Coordinators to provide technical office support in processing IT procurement requests in accordance with the Illinois Procurement Code and related rules and regulations. The role analyzes requests for IT hardware and software, software maintenance, and IT consulting services, and supports the preparation, processing, and execution of solicitation-related documents across procurement methods. The position is based in the Bureau of Business Services within the Office of Finance & Administration in Springfield, Illinois, with hybrid scheduling available according to operational needs.

Requirements

Knowledge, skills, and mental development equivalent to two years of secretarial or business college; or completion of high school and two years of related office experience; or two years of independent business experience.
Successfully complete a background check and disclose criminal history.
Have an appropriate, valid driver's license.
Occasional statewide or out-of-state travel, including overnight stays, is required.

Nice To Haves

One year of experience using procurement systems such as BidBuy and the Illinois Procurement Gateway.
Advanced skill using SharePoint, Access, Excel, Word, and PowerPoint.
Extensive knowledge of maintaining database records and the ability to create and use complex reports.

Responsibilities

Process IT procurement requests in accordance with the Illinois Procurement Code and other applicable rules and regulations.
Serve as a departmental resource for preparing, processing, and executing solicitation-related procurement documents.
Support higher-level procurement staff with RFPs, IFBs, RFIs, and Sole Source requests across various procurement methodologies.
Create and maintain detailed procurement reports using SharePoint, Access, Excel, Word, and PowerPoint.
Generate dashboards, tracking logs, and summary documents to monitor solicitation progress, contract status, vendor responses, and approval workflows.
Conduct close-out audits of completed procurements and follow up with internal and external stakeholders as necessary.
Perform other duties as required or assigned within the scope of the position.

Benefits

Health, life, vision, and dental insurance
Pension plan
12 weeks of paid maternity/paternity leave
Deferred Compensation Program and other pre-tax benefit programs for medical and daycare expenses
12 paid sick days annually
10 paid vacation days during the first year of service, with the opportunity to earn up to 25 annually
3 paid personal days annually
13–14 paid holidays annually, depending on start date
Tuition reimbursement
Employee Assistance Program and/or mental health resources
Flexible scheduling options, including flexible time and hybrid scheduling
Monday–Friday work schedule