TRANSPORTATION OFFICE COORDINATOR (TECHNICAL MANAGER III) IT PROCUREMENT COORDINATOR
About The Position
The Illinois Department of Transportation is hiring IT Procurement Coordinators in the Office of Finance & Administration, Bureau of Business Services. Under direction, the position provides technical office support for processing IT procurement requests in accordance with the Illinois Procurement Code and other applicable rules and regulations. The role analyzes requests for IT hardware and software, software maintenance, and IT consulting services, and supports procurement staff with solicitation-related documents across various procurement methods. The position is based in Springfield, Illinois, with hybrid work availability of one to five days per week in the office depending on operational needs. The work schedule is Monday through Friday, 8:00 a.m. to 4:30 p.m. Occasional statewide or out-of-state travel with overnight stays is required. The position is union-represented, and relevant collective bargaining agreement provisions apply.
Requirements
- Knowledge, skill, and mental development equivalent to two years of secretarial/business college; or completion of high school and two years of related office experience; or two years of independent business experience.
- Successful completion of a background check and self-disclosure of criminal history.
- Appropriate, valid driver’s license.
- Occasional statewide or out-of-state travel with overnight stays is required.
Nice To Haves
- One year of experience using procurement systems such as BidBuy and the Illinois Procurement Gateway.
- Advanced-level skill using SharePoint, Access, Excel, Word, and PowerPoint.
- Extensive knowledge of maintaining records in databases and the ability to create and use complex reports.
Responsibilities
- Process IT procurement requests in accordance with the Illinois Procurement Code and other rules and regulations.
- Support the preparation, processing, and execution of solicitation-related documents, including RFPs, IFBs, RFIs, and Sole Source requests, across various procurement methods.
- Create and maintain procurement reports using SharePoint, Access, Excel, Word, and PowerPoint.
- Generate dashboards, tracking logs, and summary documents monitoring solicitation progress, contract status, vendor responses, and approval workflows.
- Conduct close-out audits of completed procurements and follow up as necessary with internal or external stakeholders.
- Perform other duties as required or assigned that are reasonably within the scope of the listed duties.
Benefits
- Health insurance
- Life insurance
- Vision insurance
- Dental insurance
- Pension plan
- 12 weeks of paid maternity/paternity leave
- Deferred Compensation Program and other pre-tax benefit programs, including medical/daycare
- 12 paid sick days annually
- 10 paid vacation days in the first year, with the opportunity to earn up to 25 annually
- 3 paid personal days annually
- 13–14 paid holidays annually, based on start date
- Tuition reimbursement
- Employee Assistance Program and/or mental health resources
- Flexible work schedules in several program areas, including flexible time and hybrid scheduling
- Extensive training and career advancement opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
