Part-Time Office Manager & Executive/Personal Assistant

DivaDance • Austin, TX

17d • Onsite

About The Position

DivaDance is a growing national dance fitness franchise looking for an exceptionally organized, proactive, and resourceful Office Manager & Executive/Personal Assistant to support our headquarters and Founder/CEO. This is a hands-on, varied role for someone who loves getting things done, solving problems, and making life easier for others. You'll help manage office operations, executive and personal administrative needs, and special projects across multiple business ventures. You must be able to work in-person at our office in Austin, TX.

Requirements

• Highly organized, detail-oriented, dependable, and proactive.
• A natural problem-solver who takes initiative and follows through without constant direction.
• Experience in office management, executive assistance, personal assistance, or a similar role.
• Comfortable using Claude, ChatGPT, and AI prompting for research, drafting, organization, and improving productivity.
• Tech-savvy and comfortable learning new systems (Google Workspace, Slack, Asana, Ramp, etc.).
• Professional and discreet when handling confidential business and personal information.
• Flexible, resourceful, and happy to handle both high-level projects and everyday errands.
• Reliable transportation for occasional local errands.

Responsibilities

• Oversee office organization, supplies, purchasing, facilities, maintenance, vendors, and day-to-day headquarters needs.
• Manage appointments, calendars, travel, errands, reservations, personal administration, and other requests for the CEO.
• Coordinate with our outsourced finance team and payroll provider, assist with invoices, expense reports, vendor payments, and administrative follow-ups.
• Assist with administrative needs across multiple business ventures, meeting logistics, events, shipping, and equipment coordination.
• Lead office organizational projects, improve systems, coordinate vendors, and take ownership of miscellaneous tasks from start to finish.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed