Executive Support - Executive Assistant, Office Manager

Kurv Industrial • Jersey City, NJ

10d • Onsite

About The Position

Based in Kurv Industrial’s New Jersey office, the Office Manager/Executive Assistant oversees day-to-day office operations and provides high-level administrative support to senior leaders. The role is the central point of coordination for office operations, supporting an efficient, well-managed, and professional work environment while helping executives work effectively through strong organization, communication, and administrative execution. The position is onsite in East Rutherford, New Jersey, with no remote-work option; flexibility is provided. The company expects a willingness to work more than 40 hours per week.

Requirements

• Bachelor’s degree.
• At least 2–3 years of office administration or office management experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with expense management systems such as Concur and the ability to create reports, presentations, and data analysis tools.
• Exceptional organizational and time-management skills, including the ability to handle multiple priorities, meet tight deadlines, and maintain efficiency in a fast-paced environment.
• Clear verbal and written communication skills, including drafting professional correspondence, preparing reports, and engaging effectively with stakeholders at all levels.
• Strong written, verbal, and presentation skills for communicating with executive leadership and external stakeholders.
• Demonstrated initiative, ownership mentality, and ability to work independently.
• High accuracy, attention to detail, and commitment to excellence.
• Professionalism, integrity, sound judgment, and strong interpersonal and collaborative skills.
• Willingness to work more than 40 hours per week.

Responsibilities

• Oversee day-to-day office operations and maintain an efficient, professional, and well-maintained environment.
• Manage conference room scheduling and coordinate meeting logistics for internal and external stakeholders.
• Serve as the primary contact for office needs, including maintenance, shipping, supplies, and equipment.
• Manage relationships with vendors, service providers, and building management.
• Coordinate with IT and external partners to support office systems and equipment functionality.
• Support employee onboarding logistics, including workspace setup and coordination with HR.
• Partner with HR to support and maintain office policies and procedures.
• Monitor and maintain supplies for the office, kitchen, and common areas.
• Coordinate guest and vendor access to the office.
• Plan and support office events and internal team activities.
• Help ensure the office is safe, secure, and aligned with company standards.
• Provide administrative support to assigned executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare materials for meetings, presentations, and internal and external communications.
• Manage expense reports and related documentation.
• Coordinate meetings, including scheduling, agenda preparation, and follow-up.
• Serve as a point of contact among executives, employees, and external partners, ensuring timely and professional communication.
• Maintain organized electronic and physical records, files, and documentation.
• Use discretion when handling confidential and sensitive information.
• Perform additional duties as assigned to support evolving business needs and operational priorities.

Benefits

• 401(k) plan with employer match.
• Comprehensive health, dental, and vision insurance.
• Generous paid time off, including vacation, sick, and holiday leave.
• Salary and bonus potential; compensation is commensurate with market data and individual experience.
• Work flexibility; remote work is not offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level