Executive Support - Executive Assistant, Office Manager

julie.ehrens • Jersey City, NJ

11d • $70,000 - $90,000 • Onsite

About The Position

Based in Kurv Industrial’s New Jersey office, the Office Manager/Executive Assistant oversees day-to-day office operations and provides high-level administrative support to senior leaders. The role coordinates office needs and helps maintain an efficient, well-managed, and professional workplace, while supporting leadership through organization, communication, and administrative execution.

The position manages office logistics and vendor relationships, supports onboarding and office policies in partnership with HR, and coordinates events and guest access. It also provides executive assistance with calendars, meetings, travel, expenses, communications, and records, while handling confidential information with discretion.

Requirements

• Bachelor’s degree.
• At least 2–3 years of office administration or office management experience.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with expense management systems such as Concur, and the ability to create reports, presentations, and data analysis tools.
• Exceptional organizational and time-management skills, including the ability to handle multiple priorities, meet tight deadlines, and maintain efficiency in a fast-paced environment.
• Clear verbal and written communication skills, including the ability to draft professional correspondence, prepare reports, and engage effectively with stakeholders at all levels.
• Strong written, verbal, and presentation skills for communicating with executive leadership and external stakeholders.
• Demonstrated initiative, ownership mentality, and ability to work independently.
• High accuracy, attention to detail, and commitment to excellence.
• Self-motivated, proactive, and accountable.
• Receptive to feedback and able to work collaboratively as part of a team.
• Integrity, professionalism, sound judgment, and strong interpersonal skills.
• Willingness to work more than 40 hours per week.

Responsibilities

• Oversee day-to-day office operations and maintain a well-managed, efficient, and professional office environment.
• Manage conference room scheduling and meeting logistics for internal and external stakeholders.
• Serve as the primary point of contact for office needs, including maintenance, shipping, supplies, and equipment.
• Manage relationships with vendors, service providers, and building management.
• Coordinate with IT and external partners to support office systems and equipment functionality.
• Support employee onboarding logistics, including workspace setup, in coordination with HR.
• Partner with HR to support and maintain office policies and procedures.
• Monitor and maintain office supply inventory, including kitchen and common areas.
• Coordinate guest and vendor access to the office.
• Plan and support office events and internal team activities.
• Help ensure the office is safe, secure, and aligned with company standards.
• Provide administrative support to assigned executives, including calendar management, meeting coordination, and travel arrangements.
• Prepare materials for meetings, presentations, and internal and external communications.
• Manage expense reports and related documentation.
• Coordinate meeting schedules, agendas, logistics, and follow-up.
• Serve as a point of contact among executives, employees, and external partners, ensuring timely and professional communication.
• Maintain organized electronic and physical records, files, and documentation.
• Handle confidential and sensitive information with a high level of discretion.
• Perform additional duties as assigned to support evolving business needs and operational priorities.

Benefits

• Salary and bonus potential, with compensation commensurate with market data and individual experience.
• 401(k) plan with employer match.
• Health insurance.
• Dental insurance.
• Vision insurance.
• Paid time off, including vacation, sick, and holiday leave.
• Work flexibility; remote work is not offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level