Office Manager/Executive Assistant

Sygaldry Technologies•San Francisco, CA

3d•$100,000 - $130,000•Onsite

About The Position

Sygaldry is looking for a highly organized, proactive, and resourceful Office Manager / Executive Assistant to support our growing San Francisco office. This is a hands-on role for someone who enjoys creating structure, anticipating needs, and making things run smoothly. You will own the day-to-day operations and experience of the San Francisco office while providing executive support to members of our leadership team. We’re looking for someone who can move comfortably between managing the details of a high-functioning office and supporting fast-moving executives—someone who notices what needs to happen, takes ownership, and follows through. You create an environment where executives and employees can focus on their work because the details around them are handled thoughtfully and reliably. You ensure our visitors have a great experience and that operational needs are anticipated rather than simply reacted to. This role will grow into a trusted partner to the team and take on increasing ownership as Sygaldry continues to grow.

Requirements

Demonstrated experience in office management, executive support, operations, hospitality, or a similar high-touch environment
Strong organizational skills and exceptional attention to detail
Ability to manage multiple priorities in a fast-moving environment
Strong judgment and the ability to operate independently
A proactive mindset—you naturally look ahead and anticipate what will be needed
Excellent written and verbal communication skills
Comfortable working directly with executives, employees, candidates, vendors, and external partners
High level of discretion and professionalism
Willingness to be hands-on and step in wherever needed
Comfortable building processes where they don't yet exist

Responsibilities

Provide day-to-day administrative and operational support to Co-founder
Manage calendars, scheduling, and meeting coordination across internal and external stakeholders
Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries
Help executives prioritize their time by proactively identifying scheduling conflicts, dependencies, and follow-ups
Coordinate meetings, including logistics, materials, and other preparation as needed
Handle sensitive and confidential information with discretion and sound judgment
Anticipate needs and proactively solve problems before they become blockers
Own the day-to-day operations of the San Francisco office and ensure it is organized, welcoming, and running smoothly
Serve as the primary point of contact for office-related needs, vendors, building management, and facilities
Manage office supplies, food and beverage programs, deliveries, maintenance, and other workplace services
Coordinate office access, workspace needs, and operational logistics in partnership with the appropriate internal teams
Support new-hire onboarding and offboarding logistics for the San Francisco office
Identify opportunities to improve office processes and create simple, scalable systems as the team grows
Maintain a high standard for the overall office environment and employee experience
Coordinate on-site visits for candidates, investors, partners, and other guests
Support leadership meetings, company gatherings, and special events in San Francisco
Partner closely with Operations, People, Finance, IT, and other teams across Sygaldry
Help connect the San Francisco office with the broader company and create a consistent employee experience across locations
Take ownership of special projects and operational needs as they arise