Office Manager/Executive Assistant

Nooter/Eriksen • Denver, CO

8d • $30 - $35 • Onsite

About The Position

NEXT Cooling is seeking an Office Manager / Executive Assistant to support its executive leadership team and oversee the day-to-day office experience in Denver, Colorado. This highly visible role helps keep leaders, employees, visitors, and office operations organized and connected. The role supports Vice Presidents and above, coordinates office operations, and helps maintain a workplace consistent with the Company's mission, vision, and brand. It partners across HR, IT, Marketing, and Sales to support company culture, employee engagement, operational excellence, and organizational growth. The position is exempt and based in Denver. Domestic and international travel by car or plane is approximately 5–10%. Candidates must be authorized to work in the United States without sponsorship. Pre-employment drug screening and a background check are required.

Requirements

• Bachelor's degree or equivalent relevant work experience.
• Three or more years of administrative, office management, executive support, or related experience.
• Working knowledge of Microsoft Office tools.
• Strong organization, follow-through, discretion, and ability to manage competing priorities in a fast-paced environment.
• Professional presence and understanding of communication practices that create a positive experience for employees, leaders, clients, and visitors.
• An artistic eye for public communication, branding, and presentation quality.
• Ability to read, write, problem-solve, make quick decisions, interpret information, and communicate effectively in writing and verbally.
• Must be authorized to work in the United States without employer-sponsored work authorization now or in the future.
• Must complete a pre-employment drug screen and background check.

Nice To Haves

• Familiarity with marketing software and outsourced marketing production is preferred.

Responsibilities

• Provide executive administrative support, including travel arrangements, expense reports, scheduling, and office setup.
• Coordinate office logistics and serve as the primary contact for internet providers, subscriptions, vendors, and other workplace services.
• Lead and support the Administrative Group by setting clear priorities and maintaining responsive service across the office.
• Welcome clients, partners, and other visitors; coordinate meeting spaces and address special needs during visits.
• Partner with CIC Group HR to support onboarding and create a positive first-day experience for new employees.
• Coordinate with CIC Group IT on office technology needs, equipment setup, and day-to-day support.
• Collaborate with marketing coordinators across CIC Group companies to maintain cohesive branding and marketing materials.
• Use sound judgment, creativity, and initiative to strengthen the office environment and resolve routine operational needs.

Benefits

• Flexible work schedule, including the option to work virtual half-days on Fridays year-round.
• Profit-based incentive opportunities in an employee-owned organization.
• 401(k) employer match plus an annual non-elective contribution.
• Medical insurance with an employer contribution toward the HSA.
• Company-paid dental and short-term disability coverage.
• Vision insurance and fitness reimbursement.
• Collaborative environment where employees can grow personally and professionally.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level