Office & HR Administrator

PracticeTek • San Diego, CA

2h • $24 - $28

About The Position

PracticeTek is seeking an Office & HR Administrator to support efficient office operations and a positive employee experience. The role combines workplace administration with HR administrative support across the employee lifecycle, including onboarding, orientation, offboarding, employee communications, engagement initiatives, and confidential recordkeeping. The administrator also serves as a welcoming first point of contact for employees, visitors, and vendors, and helps maintain a professional, safe, and organized workplace.

PracticeTek provides technology solutions to retail healthcare practices, serving more than 40,000 clinics worldwide across chiropractic, wellbeing, vision, and dental. The company describes its culture as collaborative, innovative, and focused on continuous development. Compensation is expected to be $24–$28 per hour, and the position is eligible for benefits.

Requirements

• Experience in office administration, workplace operations, HR administration, employee experience, or a related administrative support role, with the ability to manage multiple priorities in a fast-paced environment.
• Strong organizational, time-management, and problem-solving skills, including the ability to coordinate schedules, events, vendors, facilities, and administrative processes with attention to detail.
• Excellent written and verbal communication skills, a service-oriented mindset, and the ability to build positive relationships with employees, leadership, visitors, and external partners.
• Proficiency with Microsoft Office applications.
• A proactive approach to improving processes and supporting a positive employee experience.

Nice To Haves

• Working knowledge of employee onboarding and offboarding processes, HR administrative practices, confidential recordkeeping, and employee communications.
• Familiarity with HR information systems, collaboration tools, or administrative platforms.

Responsibilities

• Manage day-to-day office operations, including supplies, equipment, facilities maintenance, vendor relationships, snacks, and administrative requests.
• Maintain organized records, support expense tracking and reconciliation, and provide administrative assistance as needed.
• Coordinate employee lifecycle administration, including new-hire onboarding, orientation scheduling, workspace preparation, IT and access coordination, and employee offboarding.
• Maintain accurate and confidential employee documentation and support HR process administration in partnership with the HR team.
• Coordinate employee recognition programs, service anniversaries, milestone celebrations, employee events, and team-building activities.
• Provide administrative and logistical support for Culture Committee initiatives and company-wide engagement programs.
• Prepare, organize, and distribute HR communications, employee announcements, policy updates, and company-wide messaging.
• Coordinate meetings, training sessions, employee communications, and HR activities, ensuring timely follow-through and confidentiality.
• Manage reception activities, incoming calls, mail, deliveries, visitor registration, and building access coordination.
• Maintain meeting rooms and shared spaces, coordinate workplace services, and support office safety, security, and compliance activities.

Benefits

• Comprehensive health, dental, and vision coverage options
• Wellness benefits supporting lifestyle, behavioral health, and overall wellbeing
• Flexible paid time off and sick time
• 10 company-paid holidays
• 401(k) plan with company match
• Potential eligibility for additional compensation, such as bonuses or equity, as applicable

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed