Office Engineer

Luster National•Baltimore, MD

12d

About The Position

Luster is seeking Office Engineers of various skill levels for future hiring needs supporting large, complex heavy-civil infrastructure programs. Projects may include highways, roads, bridges, bus and rail transit, international airports, and water/wastewater, delivered through traditional and alternative methods. Office Engineers run the construction office and maintain complete, current records for submittals, RFIs, contract records, pay applications, and change documentation so decisions about payment, time, and entitlement can withstand later audit or claim review. This posting is for future roles rather than a currently available opportunity. Applications and interviews are conducted in advance of hiring needs; selected candidates may be activated in Luster’s talent pool and notified first when a project need arises. Scope and complexity increase with experience level. The role coordinates construction documentation and processes across active work areas and contract packages, supports contract compliance and payment review, and works with contractors, designers, and agency staff to keep reviews moving. It also supports progress reporting, document control, and schedule updates by maintaining reliable records of submittals, RFIs, changes, field activity, and quantities.

Requirements

Bachelor’s degree in civil engineering, construction engineering, construction management, engineering technology, or a related field, or an equivalent combination of education and experience.
At least 5 years of office engineering experience for large (greater than $500 million), complex heavy-civil infrastructure projects.
Experience administering submittal, RFI, and construction correspondence logs on an active construction program.
Working knowledge of contract documents, technical specifications, and construction drawings, including how pay applications and change orders are documented against them.
Experience with industry-standard document management and project or construction management software.
Proficiency with Microsoft Office Suite/Office 365, including tools such as Outlook, Teams, Word, and PowerPoint.
Excellent written and verbal communication and interpersonal skills.
Excellent multitasking and organizational skills.
Collaborative mindset that fosters teamwork, trust, and positive relationships.
Curiosity, problem-solving ability, and commitment to continuous improvement.

Nice To Haves

Master’s degree in civil engineering, construction engineering, construction management, or engineering technology.
Active professional certifications such as CCM (CMAA), PMP (PMI), and/or CDT (CSI).
Experience running the owner’s construction office records on a package exceeding $100 million in construction value.
Experience administering pay applications and progress payments on a program valued at $1 billion or more.
Experience assembling change order and claim documentation later relied on in negotiations, dispute review board proceedings, or audits.
Understanding of public agency procedures and contract compliance requirements, such as FTA, FAA, or state DOT requirements.
Experience with industry-standard labor compliance and document collaboration software, such as LCPtracker, B2GNow, Bluebeam Revu, or SharePoint.
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Responsibilities

Administer the program’s submittal and RFI processes by logging, distributing, and tracking items through technical review to a documented response within contractual review periods.
Maintain the construction record set, including contract documents, plans, specifications, addenda, and as-built markups, ensuring the current approved version is in use.
Review pay applications and progress payment requests against verified quantities, the approved schedule of values, and contract terms, and route them for approval.
Compile and track change order documentation, including entitlement records, independent estimate backup, and negotiation history, before execution.
Monitor contract compliance items, including insurance certificates, bonds, certified payroll, DBE participation, and permit conditions, and escalate lapses before they affect payment.
Coordinate document flow across active work areas and the contract packages they support.
Reconcile field records, daily reports, and quantity documentation against contractor submissions to support payment decisions and claim review.
Coordinate with contractors, designers, and agency staff to keep responses moving, and document review-cycle delays and their causes.
Prepare program progress reports, log summaries, and meeting minutes, and track open action items to closure.
Organize project document control structures, including naming conventions, version control, and retention, to support audits, claim reviews, and funding reviews.
Support schedule updates by reconciling schedule submissions against program records of submittals, RFIs, and change activity.