Office Engineer

Luster National•Los Angeles, CA

About The Position

Luster is seeking Office Engineers at various skill levels for future hiring needs supporting large, complex heavy-civil infrastructure programs. Projects may include highways, roads, bridges, bus and rail transit, international airports, and water and wastewater projects delivered using traditional and alternative delivery methods. The Office Engineer runs the construction office, maintaining submittals, RFIs, contract records, pay applications, and change documentation so records supporting payment, time, and entitlement remain complete and current for audits or claim reviews. This posting is for future roles rather than a currently available specific opportunity. Luster accepts applications and interviews candidates in advance of upcoming needs. Selected candidates may be activated in the talent pool for this specialty, which is notified first when a project need arises. Scope and complexity increase with experience level. The role requires coordinating construction documentation and review processes across active work areas and contract packages, tracking compliance and payment records, and working with contractors, designers, and agency staff. The position also supports reporting, schedule updates, and document-control practices. Luster describes an inclusive work environment and provides the listed benefits; specific plan details and coverage are provided upon offer.

Requirements

Bachelor’s degree in civil engineering, construction engineering, construction management, engineering technology, or a related field, or an equivalent combination of education and experience.
At least 5 years of office engineering experience on large (over $500 million), complex heavy-civil infrastructure projects.
Experience administering submittal, RFI, and construction correspondence logs on an active construction program.
Working knowledge of contract documents, technical specifications, construction drawings, and how pay applications and change orders are documented against them.
Experience with industry-standard document management and project or construction management software, such as Procore, e-Builder, Primavera P6, Unifier, or Kahua.
Proficiency with Microsoft Office Suite/Office 365, such as Outlook, Teams, Word, and PowerPoint.
Excellent written and verbal communication and interpersonal skills.
Excellent multitasking and organizational skills.
Collaborative mindset that fosters teamwork, trust, and positive relationships.
Curiosity, problem-solving abilities, and commitment to continuous improvement.

Nice To Haves

Master’s degree in civil engineering, construction engineering, construction management, or engineering technology.
Active professional certifications such as CCM (CMAA), PMP (PMI), and/or CDT (CSI).
Experience running the owner’s construction office records on a package exceeding $100 million in construction value.
Experience administering pay applications and progress payments on a program valued at $1 billion or more.
Experience assembling change order and claim documentation later relied on in negotiation, dispute review board, or audit.
Understanding of public agency procedures and contract compliance requirements, such as FTA, FAA, or state DOT requirements.
Experience with industry-standard labor compliance and document collaboration software, such as LCPtracker, B2GNow, Bluebeam Revu, or SharePoint.
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Responsibilities

Administer the program’s submittal and RFI processes, logging, distributing, and tracking items through technical review to documented responses within contractual review periods.
Maintain the construction record set, including contract documents, plans, specifications, addenda, and as-built markups, ensuring the current approved versions are in use.
Review pay applications and progress payment requests against verified quantities, the approved schedule of values, and contract terms, and route them for approval.
Compile and track change order documentation, including entitlement records, independent estimate backup, and negotiation history.
Monitor contract compliance items, including insurance certificates, bonds, certified payroll, DBE participation, and permit conditions, and escalate lapses before they affect payment.
Coordinate document flow across active work areas and the contract packages they support.
Reconcile field records, daily reports, and quantity documentation against contractor submissions to support payment decisions and claim review.
Coordinate with contractors, designers, and agency staff to keep responses moving, and document review-cycle delays and their causes.
Prepare program progress reports, log summaries, and meeting minutes, and track open action items to closure.
Organize project document-control structures, including naming conventions, version control, and retention, to support audits, claim reviews, and funding reviews.
Support schedule updates by reconciling schedule submissions against program records of submittals, RFIs, and change activity.