Office Engineer

Luster National•Columbia, WA

About The Position

Luster is seeking Office Engineers for future roles supporting large, complex heavy-civil infrastructure programs, including highways, roads, bridges, bus and rail transit, international airports, and water/wastewater projects delivered through traditional and alternative delivery methods. Office Engineers run the construction office and manage submittals, RFIs, contract records, pay applications, and change documentation. They maintain complete, current records that support decisions on payment, time, and entitlement and can withstand later audit or claim review. This posting is for future hiring needs, not a specific currently available opportunity. Luster accepts applications and conducts interviews in advance. Selected candidates may have their profiles activated in the talent pool for this specialty and will be notified first when a project need arises.

Requirements

Bachelor’s degree in civil engineering, construction engineering, construction management, engineering technology, or a related field, or an equivalent combination of education and experience.
5+ years of office engineering, quality control, and construction safety experience on large (>$500M), complex heavy-civil infrastructure projects.
Experience supporting transportation projects delivered under a multiple task order contract, including task order records and status reporting.
Experience administering submittal, RFI, and construction correspondence logs on an active construction program.
Working knowledge of contract documents, technical specifications, and construction drawings, and of how pay applications and change orders are documented against them.
Experience with industry-standard document management and project/construction management software, such as Procore, e-Builder, Primavera P6, Unifier, or Kahua.
Proficiency with Microsoft Office Suite/Office 365, such as Outlook, Teams, Word, and PowerPoint.
Excellent written and verbal communication and interpersonal skills.
Excellent multitasking and organizational skills.
Collaborative mindset that fosters teamwork, trust, and positive relationships.
Curiosity, problem-solving abilities, and commitment to continuous improvement.

Nice To Haves

Master’s degree in civil engineering, construction engineering, construction management, or engineering technology.
Active professional certifications such as CCM (CMAA), PMP (PMI), and/or CDT (CSI).
Experience running the owner’s construction office records on a package exceeding $100M in construction value.
Experience administering pay applications and progress payments on a program valued at $1B+.
Experience assembling change order and claim documentation later relied on in negotiation, dispute review board, or audit.
Understanding of public agency procedures and contract compliance requirements, such as FTA, FAA, or state DOT requirements.
Experience with industry-standard labor compliance and document collaboration software, such as LCPtracker, B2GNow, Bluebeam Revu, or SharePoint.
Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Responsibilities

Administer submittal and RFI processes by logging, distributing, and tracking items through technical review to a documented response within contractual review periods.
Maintain construction records, including contract documents, plans, specifications, addenda, and as-built markups, ensuring the current approved versions are in use.
Review pay applications and progress payment requests against verified quantities, the approved schedule of values, and contract terms, and route them for approval.
Compile and track change order documentation, including entitlement records, independent estimate backup, and negotiation history.
Monitor contract compliance items, including insurance certificates, bonds, certified payroll, DBE participation, and permit conditions, and escalate lapses before they affect payment.
Coordinate document flow across active work areas and the contract packages they support.
Reconcile field records, daily reports, and quantity documentation against contractor submissions to support payment decisions and claim review.
Coordinate with contractors, designers, and agency staff to keep responses moving, and document review-cycle delays and their causes.
Prepare program progress reports, log summaries, and meeting minutes, and track open action items to closure.
Organize project document control, including naming conventions, version control, and retention, to support audits, claims, and funding reviews.
Support schedule updates by reconciling schedule submissions against program records of submittals, RFIs, and change activity.