Office Document Controller

BASIS NORTH AMERICA INC • San Antonio, TX

7d

About The Position

We are seeking an experienced Office Document Controller for a major utility-scale Solar PV / BESS renewable energy project. This role requires a highly organized professional with proven experience in project document control for EPC or large infrastructure projects, preferably within Solar PV, photovoltaic, solar farm, BESS, renewable energy, power generation, or utility-scale construction environments. Candidates must have direct and clearly documented experience managing project documentation. Experience in general administration, office support, HR, IT support, or basic filing will not be considered sufficient unless the resume clearly shows formal document control experience for EPC, infrastructure, construction, engineering, commissioning, or Solar PV/BESS projects.

Requirements

• Demonstrated experience as a Document Controller, Project Document Controller, Engineering Document Controller, or similar role.
• Experience in EPC projects or large infrastructure projects.
• Strong familiarity with document numbering systems, revision control, document registers, approval workflows, and controlled distribution.
• Experience supporting engineering, construction, and commissioning documentation management.
• Ability to manage high volumes of technical project documentation.
• Experience working with multidisciplinary teams, including engineering, construction, commissioning, QA/QC, HSE, and project controls.
• Strong attention to detail, organization, follow-up, and document accuracy.

Nice To Haves

• Direct document control experience on Solar PV / photovoltaic / solar farm / solar panel / BESS projects.
• Documentation related to Utility-scale Solar PV projects.
• Documentation related to Solar farms / photovoltaic plants / solar panel installation projects.
• Documentation related to BESS projects or Solar PV + BESS integration.
• Documentation related to PV modules, mounting systems, trackers, piles, foundations, inverters, DC/AC systems.
• Documentation related to MV/HV systems, substations, POI works, grounding, and protection systems.
• Documentation related to IFC drawings, redlines, as-builts, specifications, vendor documents, and technical submittals.
• Documentation related to Construction documentation, commissioning documentation, energization records, SAT/FAT records, and project closeout packages.
• Experience with EDMS / DMS platforms.
• Experience with Aconex, Procore, SharePoint, ProjectWise, or similar systems.
• Experience with Document registers and MDR tracking.
• Experience with Transmittal management.
• Experience with Revision tracking.
• Experience with Workflow approval systems.
• Experience with Submittal logs.
• Experience with RFI / TQ tracking.
• Experience with Construction and commissioning document control platforms.

Responsibilities

• Manage project document control processes for EPC, Owner’s Engineer, or large infrastructure project scopes.
• Support engineering, construction, commissioning, QA/QC, and project management documentation workflows.
• Control and organize technical documents, drawings, specifications, submittals, transmittals, RFIs, TQs, procedures, reports, and project deliverables.
• Maintain document numbering systems, revision control, approval workflows, and distribution logs.
• Track document status, review cycles, approvals, comments, and resubmissions.
• Ensure engineering, construction, and commissioning documents are properly filed, updated, issued, and controlled.
• Coordinate with engineering teams, site teams, EPC contractors, vendors, subcontractors, commissioning teams, and project stakeholders.
• Support document handover, closeout documentation, and final project records.
• Ensure accuracy, traceability, compliance, and timely distribution of project documentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed