Office Coordinator

Join the IBP Team • Tacoma, WA

1d • Onsite

About The Position

We are currently seeking a Skilled and Experienced Office Coordinator to join our team. This role involves a variety of administrative, accounting, and HR support functions to ensure the smooth operation of the office. The ideal candidate will be organized, detail-oriented, and possess strong communication skills. We are committed to providing high-quality products and services and exceeding customer expectations.

Requirements

• High School Diploma or GED
• 1-3 years of previous receptionist/ administrative assistant experience required
• Proficient in Microsoft Office products, including Word, Excel, PowerPoint, and Outlook
• Excellent verbal and written communication skills
• Operate general office equipment, for example, such as a fax machine, copier, scanner, etc.

Responsibilities

• Accounting duties including accounts receivable, accounts payable, and payroll.
• Review weekly payroll, ensure compliance with federal and state labor laws, identify discrepancies and communicate to resolve, submit to corporate for final review, submit to IBP, issue & distribute payroll checks.
• Reconcile customer invoices with the installer’s billing to ensure accurate commission payments to installers.
• Support HR functions such as onboarding new employees and maintaining personnel records.
• Contract administration, certificates of insurance, and licensing.
• Coordinate office activities, meetings, and schedules to optimize workflow.
• Serve as the first point of contact for visitors, clients, and staff inquiries.
• Assist with administrative tasks, including data entry, record-keeping, and document preparation.
• Liaise with vendors, service providers, and building management to resolve facility-related issues.
• Monitor and oversee office expenses and budget tracking.
• Ensure compliance with company policies and office procedures.
• Manage office supplies, inventory, and equipment to ensure a well-maintained workspace.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
• Maintain a clean, organized, and efficient office environment.

Benefits

• Medical, dental, and vision coverage
• Company Paid Life Insurance
• Longevity Stock Program
• IBP Foundation Scholarship opportunities
• Paid vacation and holidays
• Employee Financial Assistance Program
• Opportunities for growth and advancement.
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED