Office Coordinator

LA28•Los Angeles, CA

1d•Onsite

About The Position

The Office Coordinator plays a vital role in ensuring the smooth day-to-day operations of the LA28 office. This role involves managing administrative functions, supporting logistical needs including receipt, distribution and storage of office supplies, packages, kitchen supplies, and maintaining common spaces including pantries to foster a productive and welcoming work environment. The Office Coordinator will be friendly, customer service-oriented, and professional in attitude and appearance. They will bring excellent organizational skills, attention to detail, and solid written and verbal communication abilities, combined with a collaborative spirit to support the success of the team and office operations. This role will report to the Sr Manager, Facilities & Office Operations.

Requirements

1-2 years of experience in office administration or a similar role.
Proficiency in Microsoft Office Suite.
High school diploma or equivalent work experience

Nice To Haves

Strong organizational and multitasking skills.
Attention to detail
Exceptional customer service abilities.
Professional attitude and appearance.
Proactive and resourceful in resolving issues.
Strong written and verbal communication skills.
Flexible Approach – Ability to roll with the transitional nature of the organization

Responsibilities

Coordinate and assist with collection, distribution, and shipping; manage postage purchases and process shipping invoices.
Greet and direct visitors; oversee visitor check-in and check-out for a welcoming and secure environment.
Manage procurement of supplies and snacks, including restocking of shelves; track inventory and reconcile expense reports for executives.
Schedule and organize conference rooms; handle food and beverage orders and meeting setup/breakdown.
Maintain pantry organization; clean coffee machines, fridge, vending machine and microwave, and place dirty dishes in dishwasher and put them away when they are done.
Maintain copy rooms stocked and organized including copy paper and all basic office supplies.
Ensure cleanliness and functionality of shared areas, including kitchens, copier rooms, and conference spaces.
Manage and distribute parking validations.
Support office security and operational processes.
Assist with in-office events as an extension of the Events team and support PEM special projects as needed.