Office Coordinator

TMP•Franklin, TN

1d•Hybrid

About The Position

TMP is seeking a professional, organized, and service-minded Office Coordinator to support the daily operations of our Franklin office and serve as the first point of contact for clients, guests, vendors, and team members. This role is responsible for creating a welcoming front office experience while helping keep the office organized, responsive, and well-supported. The position includes front desk coverage, guest hospitality, phone coverage, meeting support, office supplies, mail, vendor coordination, and general administrative assistance. As TMP continues to grow, this role offers the opportunity to take on broader office coordination responsibilities, including internal communication support, onboarding logistics, office procedures, event coordination, and cross-functional administrative support. The ideal candidate will be dependable, detail-oriented, proactive, and interested in growing with the firm. TMP is a nationally recognized architecture, planning, and interior design firm specializing in healthcare, commercial/office, education, and government/civic projects. Headquartered in Franklin, Tennessee, with an additional office in Lakewood Ranch, Florida, TMP’s award-winning team serves clients across the Southeast and beyond.

Requirements

Strong communication and interpersonal skills
A welcoming, client-service mindset
Excellent attention to detail
Strong organizational and planning skills
Ability to manage interruptions and shifting priorities
Good judgment and discretion
Willingness to take direction and follow through
Proactive attitude and desire to grow into broader responsibilities
Comfort working with multiple people and departments
Ability to work full-time in the office
Proficiency with Microsoft Office Suite
Strong writing, communication, and organizational skills

Nice To Haves

Prior administrative, office coordination, receptionist, or professional office experience preferred
Associate’s or bachelor’s degree preferred, but not required
Experience in architecture, design, engineering, real estate, construction, or professional services preferred, but not required
Familiarity with Adobe Creative Suite preferred, but not required
Notary license or willingness to obtain one preferred

Responsibilities

Greet guests, clients, vendors, and team members with professionalism and warmth
Answer and route incoming phone calls
Help maintain a polished, organized, and welcoming front office environment
Coordinate visitor logistics, conference room needs, parking information, and meeting support
Support the daily rhythm of the office by being present, responsive, and aware of activity
Manage office and kitchen supply inventory
Keep common areas, conference rooms, kitchen areas, and common areas organized
Handle incoming and outgoing mail, deliveries, certified mail, express mail, and general correspondence
Assist with printing, scanning, filing, and general administrative requests
Provide general administrative support to leadership and internal support teams
Help maintain office procedures, checklists, and recurring administrative tasks
Schedule and coordinate meeting spaces, catering, and meeting setup
Assist with updates and materials for weekly team meetings or other internal gatherings
Support office events, Activities Committee needs, vendor lunches, trainings, and firmwide gatherings
Assist with internal communication needs such as office updates, signage, reminders, or intranet posts
Support onboarding logistics for new employees, including workspace setup coordination, welcome materials, and first-day preparation
Coordinate with property management regarding maintenance, office notices, building issues, and office closings
Schedule service and maintenance for office equipment, vendors, and workplace needs
Coordinate with technology staff or vendors on office equipment, phones, and related services
Assist marketing, accounting, HR, and technology teams with light coordination tasks when they intersect with office operations
Perform other related duties as assigned to support office operations and team needs.