Office Coordinator

Rexford Industrial • Costa Mesa, CA

17d • $58,000 - $75,000 • Onsite

About The Position

Rexford Industrial Realty is seeking a highly organized, proactive, and service-oriented Office Coordinator to join its Human Resources team. The role supports daily office operations, coordinates workplace services across multiple locations, and helps create a welcoming and engaging employee experience. The position is fully in-office five days per week at the Costa Mesa office, with travel to the Brentwood (Los Angeles) office at least twice per month. Remote and hybrid arrangements are not available.

The role includes office upkeep and administration, coordination of vendors and employee services, support for employee engagement and events, and assistance with onboarding and HR projects. It also supports workplace safety, emergency preparedness, and building security coordination, while identifying ways to improve office processes and the employee experience.

The expected hourly rate is $27.88 to $36.06 (annualized equivalent of $58,000 to $75,000). The role is eligible for a 10% discretionary annual bonus target and stock grants, subject to the terms described in the posting. Actual compensation depends on factors including qualifications, relevant experience, skills, education, credentials, and job location.

Requirements

• Previous experience in office coordination, administrative support, hospitality, or a related role.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Excellent interpersonal and communication skills with a positive, service-oriented attitude.
• Proactive problem-solving skills, adaptability, and ability to work independently.
• Proficiency in Microsoft Office.
• Ability to exercise sound judgment and maintain confidentiality.
• Ability to meet the described physical demands, with reasonable accommodations as applicable.

Nice To Haves

• Associate's or bachelor's degree, or equivalent relevant experience.
• Experience coordinating vendors, office services, or employee events.
• Experience with Canva, Awardco, Smartsheet, and Qualtrics.

Responsibilities

• Oversee daily office operations, including office upkeep, inventory management, supply ordering, mail distribution, and workplace organization.
• Coordinate office services across multiple locations, including weekly employee lunches, vendor management, and workplace needs.
• Serve as the primary point of contact for building management, maintenance requests, vendor access, and office-related communications.
• Manage administrative and financial processes, including purchasing card reconciliations, expense tracking, parking access, and visitor validations.
• Support employee engagement initiatives, including RexSocial, RexForGood, companywide events, and in-office celebrations.
• Coordinate event logistics, including catering, conference room reservations, setup, and cleanup.
• Assist with new-hire onboarding, workspace preparation, and general HR administrative projects.
• Support workplace safety procedures, emergency preparedness, and building security coordination.
• Identify opportunities to improve office processes, efficiency, and the overall employee experience.
• Visit the Brentwood office at least twice per month to provide on-site support and assist with HR and office operations.

Benefits

• Comprehensive benefits package including medical, dental, vision, and life insurance.
• Flexible time off.
• Bonus eligibility and long-term incentives, including stock grant eligibility.
• 401(k) employer match program.
• Professional development resources.
• Health and wellness program.
• Volunteer and community engagement opportunities.
• Employee Resource Groups committed to diversity, equity, and inclusion.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed