Office Coordinator - Albany

NEXGEN TEAM LLC•Albany, OR

5d•Onsite

About The Position

Carson is seeking a responsible, motivated Office Coordinator for its Albany branch. The position supports effective branch operations in a fast-paced environment by providing customer service, processing orders and account billing, managing fuel inventory and reconciliation, assisting with dispatch and routing, and performing general administrative and closing tasks. The role also involves learning and maintaining the processes associated with the position, including document management and scheduling, and contributing to a timely, accurate, and customer-focused team environment. Most work is conducted in an office. The employee may need to drive in inclement weather and lift, bend, stoop, pick up, and move objects weighing up to 25 pounds. The work schedule may vary and may include evenings, weekends, and holidays due to special events, inclement weather, and other projects related to timely product and service distribution.

Requirements

High school diploma or equivalent.
Excellent written and oral communication skills.
Ability to multitask and work efficiently in a fast-paced professional environment.
Ability to comprehend and meet time-sensitive deadlines.
Strong computer and business math skills.
Experience with Microsoft Outlook, Windows, and Excel.
Successfully complete a pre-employment drug screen and background investigation.
Valid driver’s license with a clean driving record.
Ability to lift, bend, stoop, pick up, and move objects up to 25 pounds.

Nice To Haves

College degree and/or relevant training or certifications.

Responsibilities

Provide exceptional customer service to current and potential customers.
Generate and receive customer orders.
Manage daily fuel inventory and purchase reconciliation.
Process customer account billing, including sales orders, purchase orders, and bills of lading.
Perform data entry and assist with daily and monthly closing tasks.
Perform general administrative duties and other tasks as required.
Create and process lubricant orders.
Assist with daily dispatch and truck routing activity.
Handle basic business banking, including daily cash and check deposits and credit card processing.
Learn, maintain, and operate position-related processes, including document management and scheduling.
Maintain prompt and regular attendance and complete work in a timely, accurate, and thorough manner.
Maintain a collaborative team environment and a friendly, high level of customer service.