Part-Time Office Coordinator

TonyMoly USA • New York, NY

3d • $22 - $27 • Onsite

About The Position

TONYMOLY USA is seeking a highly organized, proactive, and resourceful part-time Office Coordinator to support day-to-day business operations, office administration, executive coordination, internal projects, and employee experience initiatives. This hands-on role coordinates across departments to keep projects moving, communication clear, and the office professional, welcoming, and well-run. It requires strong follow-through, attention to detail, comfort with technology, and the ability to anticipate needs.

The Office Coordinator supports company operations and cross-functional projects; coordinates executive meetings, travel, vendors, and special projects; manages office needs and employee experience activities; and assists with recruiting, the internship program, and people operations administration. The role also helps the company adopt practical AI tools and workflows and provides administrative support to finance leadership. It requires an in-office presence and regular coordination with employees, leadership, vendors, candidates, and external partners.

Requirements

• At least 2 years of experience in office administration, business operations, executive support, project coordination, HR coordination, recruiting coordination, or a similar role.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent follow-through and attention to detail.
• Strong written and verbal communication skills.
• Comfort working with leadership, employees, candidates, vendors, and external partners.
• Ability to handle confidential information with discretion.
• Proactive, solutions-oriented approach and willingness to own tasks from start to finish.

Nice To Haves

• Bachelor’s degree, or equivalent professional experience.
• Experience with Monday.com, project management tools, HR platforms, ATS systems, Google Workspace, Microsoft Office, or similar tools.
• Comfort learning new technology and exploring AI tools to improve business efficiency.

Responsibilities

• Support company-wide operations and cross-functional initiatives, including maintaining SOPs, documenting processes, tracking projects, deadlines, owners, action items, and priorities, following up on leadership meeting actions, and identifying ways to improve coordination and efficiency.
• Coordinate internal and external meetings, including scheduling, agendas, materials, and follow-up; arrange business travel and related logistics; assist with research and vendor comparisons; coordinate outside partners; and support special projects and leadership requests.
• Manage day-to-day office administration, supplies, snacks, beverages, mail, packages, subscriptions, vendors, upkeep, repairs, maintenance requests, and workspace readiness.
• Plan team lunches, company events, holiday gifts, employee recognition, and other culture-building activities; coordinate new-hire office logistics and serve as a point person for office-related questions and employee experience needs.
• Coordinate the internship program, including onboarding, scheduling, check-ins, project tracking, presentations, and offboarding; schedule interviews; support job postings, candidate communications, interview logistics, and follow-up.
• Support employee onboarding and setup; assist with PTO administration through Vacation Tracker and Justworks; coordinate offboarding logistics; maintain employee documentation and process trackers; and support administrative employee communications.
• Create, organize, and maintain internal GPTs or AI-enabled resources; support responsible and effective company-wide AI adoption and practical efficiency improvements.
• Provide administrative support to the Controller and Fractional Head of Finance, including vendor paperwork, forms, records, insurance certificates, contracts, meeting coordination, and follow-up on finance, compliance, and business administration needs.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level