Office Coordinator

Upstage Crew Services Inc • Salt Lake City, UT

4d • Onsite

About The Position

Upstage Companies is a dynamic and growing business in the live events and production industry. We pride ourselves on delivering excellence to our clients while maintaining a supportive, collaborative team environment. We are currently seeking a detail-oriented, professional, and reliable Office Coordinator to join our team and help keep our financial operations running smoothly.

Requirements

• Willingness to work diligently with direction and limited supervision.
• Good problem-solving skills, common sense and good judgment.
• Ability to work with frequent interruptions while maintaining strong detail orientation, flexibility and adaptability under varied conditions and requirements, and maintain composure/perform well under time pressures.
• Ability to hear and communicate verbally as well as read and speak English.
• Must be able to be contacted and respond on short notice; is required to arrive at work on time and ready to work.
• Must be able to attend work at our Salt Lake City office location for shifts as directed.
• Willingness to learn online systems and programs to properly execute duties.
• Has people skills and emotional intelligence to aid in working with the crew.
• Shows care for the customer and knows how to prioritize and support Upstage in doing so.
• Basic understanding of Google sheets, Microsoft excel, and basic computer skills.
• Shows urgency and attention to detail in completing projects and executing great service.

Responsibilities

• Daily payroll preparation by project to ensure timekeeping accuracy
• Payroll processing for Upstage crew labeled under payroll: HJY
• Payroll and personnel updates including but not limited to address changes, direct deposit entry, and tax withholding updates
• Garnishment, support order, and other income withholding order entry, processing, and management
• Review onboarding paperwork completion and ensure I-9 compliance
• Booking and managing crew travel, sending itineraries, and pulling travel estimates for project quotes
• Greeting and directing guests and workers in the lobby
• Answering office phone calls and messages

Benefits

• 401K Retirement program is available for qualified employees
• Employee Match Up To 4%

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED