Office Coordinator

Tobii Dynavox • Pittsburgh, PA

20d • Onsite

About The Position

Tobii Dynavox is seeking a proactive, organized, service-minded Office Coordinator to support the global Workplace Services team at its North American headquarters in Coraopolis, Pennsylvania. The position helps ensure the office operates efficiently, safely, and seamlessly by coordinating essential workplace services, supporting employees and visitors, and helping maintain a welcoming, connected, and well-functioning workplace. The Office Coordinator works closely with the Office Manager, who has overall responsibility for office operations, facilities, and internal processes, and collaborates with colleagues across the global Workplace Services team.

This is a fully onsite, part-time role initially scheduled for 20 hours per week, Monday through Friday from 9:00 AM to 1:00 PM. Hours may vary based on business needs. The posting notes a strong possibility of transitioning to full-time in 2027, depending on business needs. The role is based at 1400 Cherrington Pkwy, Building 100, Coraopolis, PA 15108.

Requirements

• 2–3 years of experience in office coordination, office administration, workplace services, facilities support, or a similar role.
• Good understanding of daily office operations and administrative best practices.
• Strong organizational and time-management skills, with excellent attention to detail.
• Excellent verbal and written communication skills in English.
• Working knowledge of Microsoft Office applications, particularly Outlook, Word, and Excel.
• Ability to manage multiple priorities independently while collaborating effectively with others.
• Proactive and resourceful approach, including anticipating needs, taking initiative, and seeking practical solutions.
• Service-minded approach and genuine enjoyment of helping people and creating a positive experience for others.
• Reliability, accountability, ownership of responsibilities, and consistent follow-through.
• Flexibility and adaptability, including remaining calm, approachable, and solution-focused when priorities change.
• Collaborative communication and comfort working with colleagues across different teams and locations.

Responsibilities

• Serve as a welcoming first point of contact for employees, visitors, vendors, and new hires.
• Help maintain a professional, organized, safe, and inviting office environment; respond promptly to employee inquiries about workplace services and office operations; and identify opportunities to improve the office experience.
• Coordinate incoming and outgoing mail, including sorting, scanning, distributing, and arranging shipments.
• Receive, track, and distribute packages and deliveries, ensuring important correspondence is handled promptly.
• Handle document scanning, filing, shredding, and other administrative tasks while maintaining appropriate confidentiality.
• Monitor office supplies and shared spaces, keeping the workplace organized, stocked, and ready for daily use.
• Support meeting coordination, room bookings, calendar invitations, general office administration, efficient office procedures, and accurate administrative records.
• Act as a day-to-day point of contact for building management and onsite service providers, coordinating with the Office Manager as needed.
• Liaise with cleaning, catering, maintenance, and other workplace vendors to support reliable service delivery.
• Identify and promptly report maintenance, safety, security, and facility-related issues.
• Assist with coordinating vendor visits, service requests, and routine workplace activities.
• Support implementation of workplace procedures and established safety and security practices.
• Support the Office Manager in planning and coordinating employee events, celebrations, meetings, and other workplace activities.
• Assist with onsite logistics for internal gatherings, conferences, and visiting colleagues, and contribute to employee connection, engagement, and a positive workplace culture.
• Work with the Office Manager to ensure continuity and consistency in daily office operations, and provide operational coverage during the Office Manager's absence within the scope of the role and established procedures.
• Collaborate with colleagues across the global Workplace Services team to support shared processes and workplace standards.
• Take initiative in identifying issues, suggesting improvements, and following through on assigned tasks.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed