Office Coordinator

Flagship Facility Services, Inc. • Seattle, WA

60d • Onsite

About The Position

As a representative for the Operations team, you will assist and support the team in all aspects of day to day operations.

Requirements

• Excellent oral and written communication skills required.
• Ability to work well with others and motivates people.
• Must have excellent internal and external customer service skills.
• Ability to work independently and as part of a team; an intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills.
• Microsoft Office skills, i.e. Excel, Word, etc.
• An energetic, forward-thinking and creative individual with high ethical standards and an appropriate professional image.
• A strategic visionary with sound technical skills, analytical ability, good judgment and strong operational focus.
• Ability to quickly learn new tools and technologies
• A well-organized and self-directed individual who is a team player.
• An intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent communication skills.
• High School Diploma or GED
• Minimum 2 years’ experience in a similar role
• Authorized to work in the U.S.

Nice To Haves

• Bachelor’s degree in Business Administration preferred
• Bi-lingual English/Spanish preferred

Responsibilities

• Acts as liaison to Finance for the Operations team
• Creates all Work Tickets and communicate with Finance to ensure correct and timely billing.
• Receives monthly Credit Card statements and prepare Expense Reports for the Operations Team
• Collaborates with the Operations Management team to develop and implement plans for the operational infrastructure of systems, process and personnel designed to accommodate the growth objectives of the company.
• Fosters a success-oriented, accountable environment within the company.
• Reviews analyses of activities, costs, operations, and forecast data to determine progress toward stated goals and objectives.
• Oversees key projects, processes and performance reports, data and analysis.
• Allocates Floor Crew hours to specific job using Kronos
• Follow up with internal customer
• Order Safety Shoes upon request
• Orders Uniforms for specific sites when requested by the Site Manager.
• Orders Business Cards upon request
• Assists the HR Business Partner

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED