Office Coordinator

CCMC • Draper, UT

13d

About The Position

CCMC is a community management company specializing in master-planned communities. The Office Coordinator provides administrative support to Community Managers and other organizational leaders, oversees administrative reporting processes, and supports day-to-day community operations. The role serves residents and helps promote CCMC’s core values of Integrity, Respect, Service, and Community.

Responsibilities include maintaining resident and vendor records, coordinating the community operational calendar, managing office and operational supplies, facilitating communication among community stakeholders, and supporting projects, meetings, and events. The position is part-time with a flexible schedule.

Requirements

• At least two years of experience in an office coordinator, administrative assistant, office manager, or similar administrative role.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Exceptional interpersonal and customer service skills and enjoyment of working with people.
• Strong organizational and time-management abilities, including prioritizing multiple tasks and meeting deadlines.
• Excellent verbal and written communication skills.
• Ability to establish and maintain positive working relationships with Board members, homeowners, volunteers, vendors, contractors, and team members.
• General understanding of governing documents, architectural/design guidelines, and meeting procedures, or ability to learn them quickly.
• Ability to handle confidential and sensitive information professionally and discreetly.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to sit or stand for extended periods and occasionally lift and move items weighing up to 40 pounds.

Responsibilities

• Provide administrative support to Community Managers and other organizational leaders and oversee administrative reporting processes.
• Manage resident onboarding and offboarding and maintain accurate resident records, contact information, and community databases.
• Create, maintain, and organize vendor and contractor files, contracts, and compliance documentation.
• Coordinate and maintain the community operational calendar, including meetings, inspections, projects, and key deadlines.
• Order, track, and maintain inventory of office supplies and operational materials.
• Assist with communication and coordination among residents, Board members, vendors, contractors, and staff.
• Support special projects, meetings, and community events as needed.

Benefits

• Employee Assistance Program (EAP) and Calm Health support programs.
• Eligible part-time employees may accrue paid sick leave in accordance with applicable state and local laws.
• 401(k) with automatic enrollment and a 30% company match on the first 10% of contributions.
• Competitive pay, depending on experience.
• Flexible schedule.
• A caring team dedicated to employee success.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed