Office Coordinator

ExaCare AI•New York, NY

13d•Hybrid

About The Position

We're looking for an Office Coordinator to join our New York City team and serve as the backbone of our fast-scaling organization. You'll manage day-to-day office operations, oversee our WeWork space, and help create memorable culture-building events as we grow our headcount over the next year. This role is in-office 4 days per week.

Requirements

1-2 years of assistant/office coordination or other operational experience in a fast paced environment
Stellar organizational skills - you juggle many moving parts without dropping the ball.
You thrive in an ambiguous environment and love building structure
Clear, empathetic communication style that builds trust with colleagues.

Nice To Haves

Event-planning or culture-committee experience.
Office management experience
Experience in a startup environment

Responsibilities

Own the planning and coordination of monthly socials for the New York office team
Send internal communications about upcoming events to build excitement and keep the team in the loop
Decorate and maintain a welcoming office environment for daily culture (not just events)
Survey the team periodically on event preferences and interests
Be the first point of contact for office-related questions and requests
Order and stock office supplies, ensuring workspaces are always well-equipped
Lead the snack program, keeping the team fueled and spaces replenished
Provide front-of-office support, welcoming guests and candidates
Communicate office updates across the Vancouver, New York, and Toronto offices
Keep the office organized, stocked, and running smoothly day to day
Coordinate deliveries with the Toronto office and manage outgoing mail/shipments