Office Coordinator

Fortis Construction • Prineville, OR

25d • Onsite

About The Position

The Office Coordinator provides reliable backup front desk and administrative support during busy periods and when the main receptionist is absent. The role helps keep daily operations running smoothly and ensures employees, visitors, and callers are greeted professionally. The successful candidate is personable, organized, adaptable to changing priorities, and able to manage multiple tasks while providing effective communication and customer service.

The position provides front desk coverage during the receptionist’s breaks and absences and after the receptionist’s departure through the end of the business day. It also supports office operations by maintaining kitchens and conference rooms, processing mail and deliveries, and assisting with meetings and events.

The role is performed in a professional office environment and is primarily mobile, with frequent standing or walking. No travel to regional sites is required, although all Fortis positions require some level of driving. A valid driver’s license and satisfactory driving record under Fortis policy are required.

Requirements

• 1–2 years of experience in reception, front desk, or a similar administrative role.
• Bachelor’s degree in a related degree program, or equivalent work experience.
• Effective verbal and written communication skills.
• Attention to detail, strong logistical management, and strong customer service.
• Strong organizational, multitasking, and time-management skills, including the ability to manage workload independently.
• Ability to prioritize and work independently and collaboratively with internal and external customers.
• Positive work attitude, high productivity, and a collaborative approach to accomplishing business needs and goals.
• Proactive thinking and ability to identify opportunities and propose solutions.
• Ability to handle confidential information with discretion.
• Ability to negotiate and resolve issues with diplomacy and persuasiveness.
• General computer skills, including Microsoft Office, Outlook, and internet search.
• Valid driver’s license and satisfactory driving record in accordance with Fortis policy.

Responsibilities

• Provide front desk coverage during the receptionist’s breaks and absences and after their departure through the end of the business day.
• Answer and direct incoming calls.
• Greet guests and clients.
• Process incoming and outgoing FedEx and mail.
• Maintain kitchens by loading and unloading dishwashers, cleaning equipment as needed, restocking supplies, and resetting the area at the end of the day.
• Maintain and organize conference rooms.
• Assist with office meetings and events by ordering catering, setting up catering, and cleaning up afterward.
• Perform other relevant duties as assigned to support the position’s and team’s objectives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level