Office Coordinator

Tri-Imaging•Chesterfield, MO

12d

About The Position

At Tri-Imaging Solutions, the Office Coordinator provides administrative and clerical support that helps regional operations run smoothly and allows Directors, Regional Directors, and VPs to focus on serving customers. The role partners with the Regional Director of Operations and supports regional leaders and personnel as needed. It includes maintaining employee and operational records, supporting onboarding, coordinating travel and meetings, processing payroll records, assisting with purchasing, and serving as a point of contact for visitors and routine inquiries. The Office Coordinator also trains regional personnel on the electronic time clock and clinical equipment database management system, maintains on-call schedules, prepares reports and correspondence, and enters data into the computerized maintenance management system (CMMS). The position creates, reviews, and updates work instructions and quality-related documents and follows processes to ensure ISO 13485 compliance.

Requirements

High school diploma or GED preferred, or an equivalent combination of education and experience.
Clear and confident communication skills in writing and presentations.
Ability to manage multiple tasks and set priorities.
Organized and adaptable in a fast-changing environment.
Initiative, accountability, flexibility, and leadership.
Thorough knowledge of contract administration and office procedures.
Ability to use knowledge of the work environment to help the team meet its goals and objectives.

Nice To Haves

High school diploma or GED.

Responsibilities

Partner with the Regional Director of Operations and support Directors and regional personnel.
Support HR with regional new-hire onboarding and maintain employee files at site locations.
Keep regional paperwork current, including contracts and amendments, technical training, AAMI certifications, and customer satisfaction surveys.
Process and maintain payroll records for the region and department as needed.
Train regional personnel on the electronic time clock system and clinical equipment database management system, and serve as a resource for those systems.
Coordinate travel arrangements for regional personnel.
Attend regional and department staff meetings and prepare accurate meeting minutes.
Prepare confidential reports, periodic statistical reports, and written summaries.
Complete computer-generated forms and documents and operate office equipment.
Address complex clerical problems using sound judgment.
Prepare, maintain, check, and file statements, tabulations, and reports for the region and department.
Gather facility operations data, verify its accuracy and completeness, and classify and summarize it using established categories.
Support purchasing by ordering parts, issuing purchase orders, and routing vendor invoices and purchase orders to Accounts Payable.
Enter data accurately into the computerized maintenance management system (CMMS).
Manage and maintain regional on-call schedules.
Greet and escort visitors, answer routine questions within facility and regional policy, and provide receptionist coverage for the department as needed.
Schedule appointments and screen visitors and phone calls for the department.
Read and route incoming mail, retrieve files needed by department leaders, and compose and route routine correspondence and records.
Perform other clerical duties that support the department and region.
Create, review, and update work instructions and other quality-related documents, and follow processes to ensure ISO 13485 compliance.