Office Coordinator

Service Corporation International • San Diego, CA

22d • Onsite

About The Position

The Office Coordinator supports multiple teams with administrative tasks and helps ensure office operations run smoothly and successfully each day. The role supports the sales team by processing and validating contractual agreements, provides customer service, assists office visitors, handles phone calls and messages, and performs clerical, data-entry, and financial reconciliation tasks. The position also uses office equipment, CRM and database systems, and SOX compliance software to reconcile reports.

Requirements

• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Time-management and organizational skills.
• Ability to work independently or as part of a team.
• Clear and concise written and spoken communication.
• Ability to set and meet priorities and deadlines.
• Ability to maintain composure in a fast-paced office setting.
• High school diploma or equivalent.
• Three to five years of administrative or related experience.

Nice To Haves

• Notary license preferred, but not required.

Responsibilities

• Support the sales team by processing and validating contractual agreements for accuracy.
• Handle customer inquiries, questions, and updates with exceptional customer service.
• Greet and assist visitors arriving at the office.
• Answer and direct phone calls to the appropriate party and accurately take and deliver messages.
• Produce and maintain same-day checks and trust claims, and reconcile bank records.
• Operate office equipment, including photocopiers, printers, and fax machines.
• Input statistical information into a CRM system and other databases.
• Use SOX compliance software to reconcile daily, weekly, and monthly reports.
• Perform general clerical tasks, accounts payable, and data entry.

Benefits

• Generous compensation package.
• Competitive health and wellness plans, including medical, dental, vision, short-term disability, long-term disability, and wellness credits.
• 401(k) with company match.
• Paid time off, including vacation, sick, holiday, and personal time.
• Job-related training, tuition reimbursement, and career path development.
• Company discounts.
• Flexible Spending Accounts for health care and dependent care.
• Health Savings Account with company contribution.
• Life insurance.
• Voluntary Accidental Death or Dismemberment Insurance.
• Dependent life insurance.
• Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED