Office Coordinator

RAMCO SPECIALTIES INC • Hudson, OH

42d • Onsite

About The Position

The Office Coordinator serves as the first point of contact for visitors, customers, candidates, vendors, and contractors while coordinating reception and front-office operations for the manufacturing facility. The role provides dependable administrative support to senior leadership, Human Resources, Operations, Quality, Finance, Engineering, and other departments as business needs require. This position is accountable for creating a professional and welcoming experience, maintaining organized and efficient office processes, protecting confidential information, coordinating supplies and vendors, supporting meetings and employee events, and ensuring administrative work is accurate, timely, and aligned with company safety and compliance practices.

Requirements

• High school diploma or GED required.
• Demonstrated administrative capability, organization & judgement through office-support, or customer-service experience preferred.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint and the ability to operate standard office equipment.
• Strong written and verbal communication skills with a professional and service-oriented approach.
• Demonstrated ability to manage multiple priorities, maintain details, meet commitments, and keep records organized.
• Ability to handle sensitive information appropriately and use sound judgment when supporting employees, visitors, and leaders.

Nice To Haves

• Associate degree in Business Administration or a related field.
• Experience in a manufacturing, industrial, or multi-department office environment.
• Experience coordinating vendors, office purchasing, meetings, training sessions, or employee events.
• Experience preparing professional documents, presentations, reports, and employee communications.
• Experience identifying administrative process improvements or cost-saving opportunities.

Responsibilities

• Reception and Front Office Support: Greet and direct visitors, customers, vendors, contractors, and candidates in accordance with company safety and compliance practices. Manage incoming telephone calls and route inquiries accurately and professionally. Receive, sort, track as appropriate, and distribute mail, packages, and deliveries. Maintain a professional, organized, secure, and welcoming reception area.
• Cross-Functional Administrative Support: Provide administrative support to senior leadership, Human Resources, Operations, Quality, Finance, Engineering, and other office departments as assigned. Prepare, edit, proofread, format, and distribute documents, reports, presentations, correspondence, notices, and meeting materials. Assist with filing, record retention, scanning, document management, data entry, and maintenance of departmental records. Support special projects and administrative initiatives while maintaining confidentiality.
• Supply, Vendor, and Office Coordination: Order, track, organize, and maintain office supplies and administrative inventory. Coordinate purchasing of approved event supplies, employee-recognition items, and meeting materials. Monitor inventory levels to prevent shortages, unnecessary duplication, and avoidable expense. Maintain organized administrative workspaces and support practical improvements in office efficiency.
• Employee, Meeting, and Event Support: Assist with employee events, meetings, training sessions, celebrations, engagement activities, and recognition programs. Coordinate catering, room setup, signage, supplies, attendance materials, and post-event cleanup arrangements. Assist with company communications, bulletin boards, employee notices, and approved facility messaging. Maintain event and meeting checklists, schedules, contacts, and materials to support consistent execution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED