Office Coordinator

Talentuition, LLC • Denver, CO

6d • $50,000 - $57,000 • Onsite

About The Position

Potatoes USA is seeking a full-time Office Coordinator for its downtown Denver office. The organization represents U.S. potato growers and importers and works to strengthen demand for all types of potatoes other than sweet potatoes.

The Office Coordinator ensures smooth and efficient day-to-day office operations while providing administrative and operational support to employees, executives, and guests. The position is a key point of contact for visitors and staff and manages office operations, supplies, deliveries, and cross-functional support for communications, marketing, accounting, events, and other internal operations. The role is in-office and reports to the Director of Administrative Affairs, working closely with the Executive Administrator. The schedule is Monday through Thursday, 8:00 a.m.–5:00 p.m., and Friday, 8:00 a.m.–1:30 p.m.

Requirements

• Associate degree required.
• At least two years of experience in a receptionist, corporate administrative, customer service, communications, or office operations role.
• Communicate clearly and professionally in writing, by phone, and in person.
• Provide welcoming, service-focused support to employees, executives, board members, and guests.
• Organize multiple priorities, meet deadlines, and maintain accuracy while handling frequent interruptions.
• Work independently and collaborate effectively across departments.
• Demonstrate professionalism, reliability, discretion, and a positive can-do attitude.
• Proficiency in Microsoft Excel, Word, Outlook, and other standard office technology.
• Function well in a fast-paced and collaborative environment.
• Experience supporting executive communications, newsletters, reports, and board materials.
• Ability to collaborate cross-functionally with multiple departments.
• Reliably commute to the downtown Denver office.
• Ability to sit at a desk and work on a computer for prolonged periods, move throughout the office regularly, and lift and move office supplies, packages, and deliveries as needed.

Nice To Haves

• Bachelor’s degree preferred.
• Knowledge of or willingness to learn Adobe Creative Cloud, Canva, HubSpot, WordPress, and Sprout Social.

Responsibilities

• Work closely with the Executive Administrator to assist with operations.
• Professionally greet and assist guests and provide a positive first impression of the organization.
• Maintain office common areas, including organizing and supplying shared spaces.
• Perform general reception duties and run errands as needed.
• Oversee building and parking garage access systems, as well as routine office HVAC, fire alarm, utilities, and maintenance.
• Maintain office systems and essential equipment, including phone systems, printers, and shared office technology and resources.
• Coordinate FedEx and UPS shipments, deliveries, and office mail distribution.
• Accept, sign for, and distribute mail, packages, and food deliveries.
• Assist the accounting department with administrative tasks such as coding invoices, scanning, filing, and maintaining records.
• Support marketing with database management, digital asset management, and shipping materials for events.
• Edit and assist in publishing newsletters, press releases, reports, board materials, and handler communications.
• Create graphics, presentations, meeting materials, flyers, and other digital media assets while ensuring alignment with brand, tone, voice, and compliance guidelines.
• Help develop media elements and visual materials for board meetings and distribute them to board members and stakeholders.
• Assist with social media engagement to strengthen brand visibility and audience interaction.
• Assist in preparing for meetings and events, including ordering supplies and gifts and coordinating shipments.
• Work with the events manager to coordinate internal events, staff engagement initiatives, celebrations, and other staff activities.
• Perform other duties as assigned.

Benefits

• Competitive salary of $50,000–$57,000 per year.
• Eligible for full benefits.
• Generous 401(k) company match.
• Paid time off.
• 11 holidays.
• Company-funded wellness savings account.
• Flexibility in how projects are accomplished.
• Open and collaborative environment, with eco-conscious and book clubs, snacks, and other perks.
• Early closure on Fridays.
• $200 clothing stipend for branded Potatoes USA gear.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree