Office Coordinator

StepStone Family & Youth Services • Louisville, KY

15d

About The Position

The Office Coordinator supports StepStone Family & Youth Services by performing payroll, timekeeping, mileage, purchasing-card, property-documentation, and general office duties. The role processes payroll according to the operations payroll schedule, routes payroll checks and discrepancies, and submits approved time and mileage documentation to the Business Center weekly. It also maintains office supplies and equipment coordination and prepares correspondence and property-related forms. Other tasks may be assigned.

Requirements

• High school diploma or GED equivalent.
• Two years of related office management or bookkeeping experience.
• Proficiency with Microsoft Word and Excel.

Nice To Haves

• Human Resources experience preferred.

Responsibilities

• Process payroll according to the operations payroll schedule, distribute payroll checks, and communicate payroll discrepancies to the Business Center.
• Collect and review employee punch correction forms and/or manual time sheets, obtain supervisor approval as needed, and submit approved documents to the Business Center weekly.
• Print Employee Time Detail reports from the Workforce Timekeeper system and distribute them to supervisors for review.
• Generate and distribute Workforce Timekeeper or labor management reports at assigned frequencies.
• Collect and review employee mileage forms, obtain supervisor approval as needed, and submit approved documents to the Business Center weekly.
• Perform general office duties, including preparing correspondence and memos, ordering and maintaining office supplies, and coordinating office and equipment maintenance as needed.
• Maintain purchase cards and distribute them as needed; obtain weekly spend-down information and receipts from cardholders/users, reconcile receipts to bank statements, and submit them to the Resource Center weekly.
• Prepare and submit source forms for new locations, relations, lease renewals, and other property updates.
• Perform other tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED