Office Coordinator

SCI Shared Resources•San Diego, CA

20d

About The Position

Trident Society is seeking an Office Coordinator to support multiple teams with administrative tasks and help ensure smooth daily office operations. The role supports the sales team, assists customers and visitors, manages communications, maintains records and reports, and performs general clerical and data-entry work. The position requires a high school diploma or equivalent and 3–5 years of administrative or related experience. A notary license is preferred but not required. The stated compensation is $23.00 per hour.

Requirements

Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
Time-management and organizational skills.
Ability to work independently or as part of a team.
Clear and concise written and spoken communication.
Ability to set and meet priorities and deadlines.
Ability to maintain composure in a fast-paced office setting.
High school diploma or equivalent.
3–5 years of administrative or related experience.

Nice To Haves

Notary license preferred but not required.

Responsibilities

Process and validate contractual agreements for the sales team to ensure accuracy.
Handle customer inquiries, questions, and updates.
Greet and assist visitors arriving at the office.
Answer and direct phone calls and accurately take and deliver messages.
Produce and maintain same-day checks and trust claims, and reconcile bank records.
Operate office equipment, including photocopiers, printers, and fax machines.
Enter statistical information into a CRM system and other databases.
Use SOX compliance software to reconcile daily, weekly, and monthly reports.
Perform general clerical tasks, accounts payable, and data entry.

Benefits

Competitive health and wellness plans, including medical, dental, vision, short-term disability, long-term disability, and wellness credits.
401(k) retirement plan with company match.
Paid time off, including vacation, sick, holiday, and personal time.
Job-related training, tuition reimbursement, and career path development.
Company discounts.
Flexible spending accounts for health care and dependent care.
Health savings account with company contribution.
Life insurance and dependent life insurance.
Voluntary accidental death or dismemberment insurance.
Employee assistance program.
Work/life balance.