Office Coordinator

FCS Financial • Jefferson City, MO

31d • Onsite

About The Position

Office Coordinator If you're energized by helping others, coordinating meaningful experiences, and keeping operations running smoothly, this is your opportunity to make a lasting impact on the people and processes that support Missouri Agriculture. About Us: At FCS Financial, we're committed to supporting agriculture and rural communities while fostering an engaging and collaborative workplace. We're seeking an organized, service-focused Office Coordinator to serve as the welcoming face of our Central Office and provide administrative support that helps our teams succeed.

Requirements

• Minimum of High School Diploma with a combination of equivalent professional experience.
• Strong attention to detail and the ability to manage complex workflows.
• Excellent communication and organizational skills, with the ability to maintain confidentiality and manage multiple priorities.
• High School Diploma
• 1 year of experience providing customer service or office support
• Or an equivalent combination of education and experience sufficient to perform the essential functions of the job
• Skill in planning and coordinating various aspects of meetings or events
• Skill in prioritizing multiple tasks and managing deadlines accordingly
• Professionalism, proactive thinking, problem-solving, independence, and service quality is required
• Proficient knowledge of Word, Excel, PowerPoint, and Outlook sufficient to create, update and save a variety of documents
• Skill in gathering and organizing information
• Skill in utilizing time in an efficient and effective manner
• Skill in focusing and concentrating on details
• Skill in establishing and maintaining cooperative working relationships with coworkers
• Verbal and written communication skills, sufficient to exchange information effectively with peers and supervisor
• Skill in performing a variety of duties, often changing from one task to another of a different nature
• Skill in utilizing a personal computer to increase efficiency and/or effectiveness
• Skill in listening and conveying awareness of a customer's problem or issue to find resolution
• Responsible to appropriately protect the confidentiality, security, and integrity of the Association’s systems and data and clients’ data

Nice To Haves

• Associate’s degree in business, finance, or related field is preferred

Responsibilities

• Serve as the first point of contact for visitors, guests, and incoming calls.
• Coordinate incoming and outgoing mail, packages, and courier services.
• Manage meeting room schedules and internal meeting logistics.
• Arrange meeting setups, catering, travel, lodging, and event details.
• Support Association-wide meetings, events, and special projects.
• Maintain office supply inventories and coordinate purchases.
• Partner with vendors and internal teams to address facility needs.
• Provide backup support for Executive Leadership Team and Board Meeting preparations.
• Answers and directs incoming phone calls
• Greets guests; verifies purpose of visit and logs visitor access; issues and tracks visitor badges.
• Monitors and reports unusual or suspicious activity.
• Receives and distributes mail and courier deliveries; prepares outgoing mail and arranges for pickup of courier packages.
• Delivers mail to Post Office when necessary
• Schedules internal meetings and coordinates Central Office meeting room calendars
• Coordinates group lunches/catering for meetings and training academies; picks up if delivery service is not available
• Facilitates meeting room set up, coordinates refreshments and group meals, and other logistics for meetings and training academies
• Handles reservations for group dinners
• Assists other department meetings with hotels when held off-site, as requested.
• Coordinates travel and hotel accommodations, as requested.
• Assists the Facilities Manager with coordinating and resolving Central Office facility-related issues.
• Maintains central supply of standard office items and orders as needed
• Maintains check disbursement and gift card supply and fulfills branch office requests
• Updates and posts internal staff resource guide and State Directory to SharePoint site
• Assists with coordinating vendor services
• Coordinates stationery orders for Association
• Reconciles ADMIN charge accounts
• Serves as back-up to Executive Assistant
• Assists with coordinating executive leadership and Board of Directors’ meeting room set up, refreshments and meals
• Drafts correspondence and presentations, as requested.
• Other duties as assigned to meet the needs of the organization.

Benefits

• Starting Salary: $45,000 with potential for growth based on experience PLUS an incentive tied to Association performance.
• Comprehensive Benefits: Enjoy a competitive compensation and benefits package.
• Growth Opportunities: We are dedicated to your professional development and long-term success.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED