Office Coordinator

Faegre Drinker Biddle & Reath•Denver, CO

19d

About The Position

Faegre Drinker is hiring an Office Coordinator for its Denver office. The role supports the Office Administrator and helps deliver office services, facilities, reception, conference services, hospitality and events, local budget support, and general firm operations. The coordinator is a key point of contact for colleagues and clients and provides front desk coverage for half of each workday. Standard work hours are 9:30 a.m. to 6:00 p.m., on a 37.5-hour weekly schedule. The position is non-exempt and paid hourly. The successful candidate will contribute to a service-focused, collaborative office environment. The role requires sound judgment, attention to detail, discretion with confidential information, flexibility, and the ability to work independently and with a team. The coordinator may need to work outside normal hours, including weekends, when necessary.

Requirements

Well-rounded knowledge of office operations and functions.
Experience with Microsoft Office, particularly Excel.
Comfort with technology and computer hardware.
Ability to problem-solve and communicate effectively verbally and in writing, including in virtual settings.
Ability to work calmly and effectively under pressure and meet deadlines.
Ability to monitor, maintain, review, and respond to client-specific inboxes with meticulous attention to detail.
Good judgment and initiative, including knowing when to seek direction, clarification, or input from others.
Flexibility to adjust to a changing work environment and work outside normal hours when necessary, including weekends.
Ability to build and maintain positive internal and external relationships while maintaining a client-service orientation.
Ability to use discretion when handling highly confidential information.
Ability to maintain stamina and regular attendance throughout the standard workday and work regularly scheduled hours.
Ability to take direction and accept supervision.
Ability to work independently, organize and prioritize work accurately, attend to detail, recognize urgency, and exercise sound judgment in varied situations.
Ability to work collaboratively and effectively with coworkers in a team-oriented environment.

Nice To Haves

Prior office environment experience is preferred.

Responsibilities

Directly assist the Office Administrator with duties that maintain operational excellence in the office.
Serve as a key point of contact in the Denver office for internal and external colleagues and clients.
Provide front desk coverage for half of each workday and create a professional, welcoming experience for visitors and callers.
Assist with project work, including preparing binders and files, organizing documents, obtaining vendor quotes, and supporting ongoing office projects.
Assist with new-hire setup, including preparing offices, setting up supplies, providing office tours, arranging introductions, and completing I-9 verifications.
Provide administrative information to legal administrative assistants when requested.
Code and process vendor invoices and submit them to Finance promptly.
Troubleshoot IT issues as directed by offsite IT professionals.
Partner with the Office Administrator on office and client events.
Complete special projects and other assigned duties.