Office Coordinator (Part-Time)
About The Position
We are seeking a proactive and reliable Office Coordinator (Part-Time) to ensure smooth and efficient office operations. This role involves planning and coordinating events, managing administrative services, handling travel arrangements, overseeing the department budget, expanding employees travel benefits, and implementing cost-saving initiatives. The ideal candidate will also provide operational support to various departments and lead projects when necessary. This role is based onsite in Piscataway, NJ and pays approximately $21 - $23 per hour. Schedule: Approximately 8:30 AM – 2:30 PM, Monday-Friday (12:30-1:30 lunch break) Hours: Approximately 5 hours per day
Requirements
- Associate’s degree or high school diploma, with 2+ years of administrative experience.
- Proficient in MS Office and Excel, knowledge of office systems and procedures
- Ability to multitask and prioritize, work independently with a proactive altitude
- Must be able to lift boxes weighing 30 lbs.
- Available to work abnormal hours (nights/weekends) if needed.
Nice To Haves
- Fluency in both English and Chinese is preferred.
Responsibilities
- Greet clients and visitors, handle incoming/outgoing mail, emails, packages, etc.
- Provide transport between company buildings.
- Track and maintain office supplies, safety materials, water deliveries; ensure conference rooms, public walkways, and office environments are organized.
- Handle equipment maintenance, manage invoices and data files related to office operations.
- Coordinate company events, including seating, meals, and other administrative tasks.
- Assist colleagues with various tasks, respond to emergencies as needed.
- Perform other administrative duties based on business needs.
- Create and upload weekly lunch menus to the internal system.
- Liaise with lunch suppliers to ensure quality, place lunch orders in advance, and manage lunch pick-up if needed.
- Maintain daily snack supplies and ensure timely restocking.
- Handle invoices related to lunch, snacks, and consumables.
- Ensure company vehicles are refueled and maintained.
Benefits
- medical, dental, and vision insurance
- 401(k) retirement plan with a company match that vests fully on day one
- paid parental leave after just three (3) months of employment
- paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays
- flexible spending and health savings accounts
- life and AD&D insurance
- short- and long-term disability coverage
- legal assistance
- supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance
- commuter benefits
- well-being initiatives
- peer-to-peer recognition programs
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
