Office Coordinator

Versana • New York, NY

20d

About The Position

Versana is an industry-backed fintech working to improve the syndicated loan market by digitally capturing agent banks’ data in real time. The Office Coordinator will manage the company’s NYC office, helping ensure its smooth and efficient operation while providing administrative and executive support and assisting departments with a range of duties. The role also supports a positive work environment and the planning of internal and external events.

This is a temporary position of approximately 90 days, with the potential for permanent hire. The ideal candidate is highly organized, enthusiastic, polished, self-starting, and able to work independently while handling competing priorities in a dynamic environment. The position pays $64,000–$75,000 per year.

Requirements

• 1–3 years of experience in office management, office operations, event coordination, executive assistant work, or similar roles.
• Detail-oriented and able to multitask and prioritize according to business needs.
• Able to interact professionally with external customers, staff, management, senior management, and government officials.
• Excellent verbal and written communication skills.
• Collaborative attitude and commitment to positive relationships across departments and organizational levels.
• Able to work independently and as part of a team.
• Flexible and able to adapt to new duties and responsibilities.

Nice To Haves

• Prior experience in finance, technology, or a technology startup.
• Technology savvy.

Responsibilities

• Manage office supplies, snacks, kitchen upkeep, food orders, IT equipment inventory, and distribution of mail and deliveries.
• Maintain collaborative spaces, reset rooms between meetings, and assist with meeting-room connections.
• Support conference room bookings and resolve conflicts; ensure interview rooms are properly set up.
• Plan, coordinate, and execute company events and activities, including weekly in-office lunches, monthly birthday events, and other team activities.
• Greet and check in vendors, candidates, and visitors; escort them to meeting rooms and notify their hosts.
• Oversee ordering and management of company swag.
• Assist with office moves and layout changes, and monitor the office for facility-related issues.
• Answer incoming calls, check voicemails for the main company line, and notify the appropriate team members or departments.
• Provide administrative support to various teams as needed, adapting proactively to workload requirements.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed