Office Coordinator

Zenni Optical•Los Angeles, CA

17d•$67,870 - $84,810•Onsite

About The Position

Zenni is seeking a proactive, organized Office Coordinator to manage day-to-day operations at its Los Angeles studio, a working production facility for photo and video content. The role primarily covers office and facilities coordination, including deliveries, IT coordination, facility safety and security, organization and supplies, and inventory of eyewear products and production equipment. It also supports the production team by helping set up and tear down shoots and providing on-site assistance on shoot days. The position is based in person at the LA studio and requires full-time work on site during normal weekday business hours. It reports to the Director of the Multimedia team.

Requirements

At least 2 years of experience in office coordination.
Strong organizational skills and the ability to manage multiple priorities and adapt in a fast-paced environment.
Clear and reliable communication skills for working with cross-functional teams and outside vendors.
High attention to detail, particularly with inventory records and sensitive or unreleased products.
Comfort with project management tools and basic production software, and willingness to learn new systems alongside on-site IT management.
Ability to safely lift and move equipment, props, and product shipments as part of regular studio work.
Full-time in-studio presence during weekday business hours.

Nice To Haves

Prior experience as an IT coordinator, office security professional, studio PA, production assistant, or in a hands-on facilities role.
Familiarity with inventory or asset-tracking systems.
Experience in the eyewear, fashion, or retail industries.

Responsibilities

Serve as the primary contact for studio facilities needs, including vendors, maintenance, IT, security, building access, cleaning, and supply ordering.
Receive, log, and route incoming packages and deliveries, and manage outbound shipping and returns.
Keep the studio, common areas, storage, prop rooms, and shooting spaces clean, organized, and production-ready.
Identify and address safety hazards and security concerns to maintain a safe and secure studio.
Coordinate with remote IT support to resolve studio connectivity, hardware, and access issues.
Manage studio calendars and space reservations to prevent conflicts among shoots, meetings, and other activities.
Track in-studio eyewear inventory, including SKUs arriving, used in production, returned, or archived, and maintain accurate records.
Coordinate with product and merchandising teams to ensure required SKUs, colorways, and quantities are available for shoots, and flag shortages early.
Maintain organized storage and checkout systems for production equipment, props, and wardrobe; track equipment condition, repairs, and replacement needs.
Assist with setup and teardown of photo, video, and social media shoots, including staging products, props, and equipment, preparing sets, and resetting the space.
Support shoot days by running errands, managing deliveries, coordinating meals and craft services, and assisting crew and talent.
Support producers with logistics such as call sheets, vendor confirmations, and day-of schedules.

Benefits

Annual bonus program.
Medical, dental, and vision premiums fully covered for employees and 50% covered for dependents.
Basic life and AD&D coverage, with optional additional voluntary coverage.
Short- and long-term disability coverage.
401(k) with up to 4% match.
Employee Assistance Program and Spring Health access to free therapy and coaching for employees and dependents.
Free access for employees and their families to the Wellness Coach digital wellness platform.
Flex Time Off and a Week of Zen between Christmas and New Year’s.
16 weeks of fully paid parental leave for birthing and non-birthing parents.
Family-forming and fertility support and services through Maven.
Annual Zenni gift card for company products.