Office Coordinator

ChemTreat • Glen Allen, VA

10d • Onsite

About The Position

The Office Coordinator is the first point of contact for visitors and callers, helping set a professional tone for ChemTreat’s culture and brand. The role welcomes visitors, manages sign-in and access procedures, directs calls, and maintains a clean, organized, visitor-ready front desk, lobby, conference rooms, and shared office areas. It also supports facility functionality by coordinating with building management, vendors, Facilities, maintenance, and internal teams, and follows emergency contingency procedures.

This position is part of the Administrative Department, is located in Glen Allen, Virginia, and is on-site. The coordinator supports workplace operations, mail and package handling, conference room and event logistics, new-hire onboarding, office communications, sustainability initiatives, and emergency preparedness. The role also maintains related records and documentation and takes on special projects and other assigned duties.

The compensation range is $28.85–$31.25 per hour. Benefits for eligible employees include paid time off, medical, dental, and vision insurance, and a 401(k).

Requirements

• High school diploma.
• At least 2 years of experience in reception, front desk, office coordination, or administrative support.
• Proficiency with Microsoft Office Suite.
• Ability to lift and carry up to 20 pounds.
• Strong organizational, multitasking, and follow-up skills.
• Strong oral communication skills and ability to interact with customers, coworkers, field representatives, management, and visitors.
• Ability to meet the position’s physical demands, including frequent sitting and hand/finger use, and occasional walking, standing, stair climbing, balancing, bending, kneeling, crouching or crawling, and lifting, carrying, pushing, or pulling up to 20 pounds.
• Vision abilities including close, distance, color, peripheral, and depth perception, and ability to adjust focus.

Nice To Haves

• Business school or college courses.

Responsibilities

• Direct callers to the appropriate support area.
• Greet visitors professionally and ensure they sign in and out.
• Manage employee and visitor access cards, including issuing and collecting cards and maintaining accurate badge records.
• Coordinate guest passes and visitor access requirements.
• Maintain an organized, professional, visitor-ready lobby, hallways, office quads, conference rooms, and common areas.
• Conduct regular walkthroughs to check that office and meeting spaces are clean, functional, stocked, and ready for use; notify meeting organizers when food or materials are left behind.
• Oversee conference room readiness, maintenance, setup coordination, and supply inventory in partnership with the Executive Assistant team as needed.
• Monitor and restock office supplies and shared areas, reorder through the company system, and work with Procurement to identify sustainable options.
• Order business cards for associates upon request in collaboration with the designated vendor.
• Support office moves, workspace reconfigurations, and seating arrangements.
• Serve as the main contact for facility-related issues and coordinate with maintenance, Facilities, building management, vendors, and internal departments.
• Coordinate facility work, repairs, preventive maintenance, and office improvement projects; submit maintenance tickets and follow issues through resolution.
• Communicate facilities projects and maintenance updates, including potential impacts on operations and workspace access.
• Maintain records for facilities projects, service requests, preventive maintenance, plants, guest passes, and workplace service providers.
• Coordinate with departments to support compliance with workplace policies.
• Maintain professional working relationships with suppliers, the landlord, customers, and colleagues.
• Coordinate, sort, and distribute incoming and outgoing mail, deliveries, communications, and parcels.
• Partner with Shipping, Receiving, and Distribution teams on package receipt and distribution, return shipments, carrier pickups, and employee communications.
• Coordinate and monitor Canteen services, including restocking, repairs, and preventive maintenance.
• Coordinate vendor support for holiday decorations, office enhancements, and other workplace services.
• Assist with vendor setup and onboarding as needed.
• Assist with All Hands meetings, including room setup, logistics, audiovisual readiness, catering, and complimentary lunch arrangements.
• Support employee engagement activities, company-sponsored events, recognition programs, and special office functions.
• Support new-hire onboarding, including workspace readiness and office orientation; conduct office tours for new hires.
• Serve on the Sustainability Committee and support the development, implementation, and communication of workplace sustainability initiatives and practices.
• Support recycling, conservation, waste reduction, and other environmentally responsible office programs.
• Serve on the site Emergency Response Team and support preparedness, drills, evacuations, employee accountability, and safety communications in accordance with emergency contingency plans.
• Maintain emergency supplies, resources, and communication materials in partnership with Facilities, Environmental Health & Safety, and site leadership.
• Maintain office records, reports, schedules, and documentation related to workplace operations and services.
• Coordinate office announcements, package notifications, facilities updates, project impact notices, and other operational communications.
• Support special projects and departmental initiatives as assigned.
• Perform other duties as assigned.

Benefits

• Professional onboarding and training options.
• Career coaching and development opportunities.
• Health benefits.
• 401(k).
• Paid time off.
• Medical, dental, and vision insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED