Office Coordinator

National Beverage Corp•Lenexa, KS

82d

About The Position

The Office Coordinator maintains office operations and procedures and supports plant payroll, correspondence, filing, and the processing of supply requisitions and invoices for general plant operations. The position performs accounts payable and payroll tasks, supports employee onboarding and paperwork, prepares reports and other materials, and communicates with plant employees, plant management, the Corporate Office, and vendors. The role typically works Monday through Friday, 8:30 a.m. to 5:00 p.m., on a flexible full-time schedule that may include weekends and holidays. The work may involve visiting manufacturing and warehouse plants or other locations, where personal protective equipment may be required and noise may increase significantly.

Requirements

High school diploma or GED equivalent.
At least 2 years of general office experience in an administrative role involving HR, clerical, and accounting functions such as accounts receivable, accounts payable, and payroll.
Ability and willingness to work a flexible full-time schedule that may include weekends and holidays.
Strong communication skills and telephone etiquette; fluent spoken and written English.
Strong computer skills, including Microsoft business applications and various reporting software.
Strong interpersonal communication skills.
Must be at least 18 years old.
Must pass a physical and drug test.
Must provide own transportation to various locations in organizational service areas as required by the duties.
Ability to read, analyze, and interpret common information, reports, and other documents; respond to common inquiries or complaints from customers, regulatory agencies, or company representatives; and effectively present information to management.

Nice To Haves

Some college is strongly preferred.

Responsibilities

Keep management informed by collecting and distributing data and reports as required.
Answer questions and requests and provide information.
Contribute to team efforts by completing related tasks as needed.
Communicate regularly with plant employees, plant management, and the Corporate Office.
Perform accounts payable duties, including account coding, vouchering, and processing invoices for payment.
Maintain office equipment by completing preventive maintenance requirements or arranging repairs.
Correspond with vendors and maintain vendor files.
Reconcile vendor statements and ensure invoices are paid.
Meet invoice due dates.
Prepare presentations, reports, new-hire packets, and other materials.
Support and coordinate employee orientation schedules.
Ensure employee paperwork is completed correctly.
Calculate and code time cards and enter them into the payroll system.
Accurately process and maintain weekly payroll for manufacturing employees and biweekly payroll for office and management employees.
Sort and distribute departmental mail and faxes.
Ensure fair, equitable, and respectful treatment of all employees.
Perform other duties as assigned by a Supervisor or Manager.