Office Coordinator
About The Position
Established in 2001, AMD Distribution (www.amddistribution.com), an insulation specialty distributor/fabricator and subsidiary of Installed Building Products, has a proud history of supplying high-quality insulation and accessories across the continental United States. We are currently seeking a highly organized Office Coordinator to support daily office operations, data processing, and front-desk reception duties. The role is ideal for someone who thrives in a fast-paced environment, enjoys keeping things running smoothly, and takes pride in accuracy and follow-through. They will serve as a key support resource for internal teams by managing administrative workflows, processing data, and acting as the first point of contact for visitors, customers, and vendors.
Requirements
- Experience in data processing, order fulfillment, or a similar role.
- Familiarity with inventory management systems and order processing software.
- Strong attention to detail and accuracy in data entry.
- Excellent communication and interpersonal skills.
- Ability to work collaboratively in a partially remote, team-oriented environment.
- Self-starter who turns priorities into completed work with minimal oversight
- Consistent follow-through
Responsibilities
- Serve as the primary receptionist
- Process, enter, and maintain accurate data across internal systems and a shared inbox
- Verify order specifications, materials, and quantities before production of fabricated items
- Communicate with sales, purchasing, and warehouse teams regarding order requirements
- Coordinate with warehouse fabrication staff to ensure timely delivery of products
- Coordinate and facilitate the shipment of LTL/FTL orders
- Assist with document preparation, filing, and record management
- Provide prompt and helpful responses to resolve any issues or problems that arise
Benefits
- Medical, dental, and vision coverage
- Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
- Company-Paid Life Insurance
- 401(K) (Pre-Tax and Post-Tax)
- Roth 401(k) with company matching
- Longevity Stock Program
- IBP Foundation Scholarship opportunities
- Employee Financial Assistance Program
- Paid vacation and holidays
- Opportunities for growth and advancement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
