OFFICE COORDINATOR

State of Illinois•De Witt, IL

13d•$4,272 - $5,641•Onsite

About The Position

The Illinois Department of Natural Resources is seeking to hire an Office Coordinator for Clinton Lake State Recreational Area. This position will explain procedures, rules and regulations, and/or services to contractors, vendors, other parks, and the public; field and direct incoming calls and visitors; respond to site inquiries, monitor the budget, prepare and process invoices in accordance with all fiscal rules and regulations; prepare all income and petty cash account records, monthly reconciliations, and annual reports; prepare documents and reports for hunting, fishing, and recreational programs; serve as timekeeper for the sites and make travel, training and meeting arrangements. We welcome interested applicants who would like to be part of this team to apply today.

Requirements

Requires knowledge skill and mental development equivalent to two years of secretarial/business college or completion of high school and two years of related office experience or two years of independent business experience.
Requires ability to type accurately at 30 wpm.
Requires completion of a background check and self-disclosure of criminal history.
Requires appropriate, valid Driver’s license.
Requires ability to travel to satellite sites in performance of duties, when needed.

Nice To Haves

Extensive knowledge of basic mathematics.
Working knowledge of the logic of computer programs.
One (1) year of experience having the ability to follow oral or written instructions.
Extensive knowledge of composition, grammar, spelling, and punctuation.

Responsibilities

Provides complex, specialized office support functions for Clinton Lake, Weldon Springs, and satellites.
Assists with the preparation of the operational budgets, concession evaluations, contractor bids, Plans of Work, equipment requests, and inventory records.
Administers campground/shelter reservation system and assists with recreational programs.
Serves as an office receptionist at Clinton Lake State Park and Weldon Springs.
Serves as timekeeper for Clinton Lake, Weldon Springs, and other regional staff as assigned.
Creates and maintains storage of records and files pertaining to permits, timekeeping, budgets, inventory, vendor files, training, and all park records.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.