Office Coordinator

GALLAGHER, FLYNN & COMPANY, LLP•South Burlington, VT

11d•$25 - $28•Onsite

About The Position

Gallagher, Flynn & Company, LLP (GFC) is a fully integrated professional services firm that offers an extensive range of services that encompass accounting and assurance, tax compliance and consulting, transaction and management advisory services (TAS), client accounting services (CAS), HR consulting, and more. GFC has been recognized both nationally and locally in VT as a Best Places to Work for over a decade. Our South Burlington, Vermont office is seeking a professional and highly organized Office Coordinator to support the daily operational functions of the office and coordinate the firm’s special events. The ideal candidate will demonstrate strong interpersonal skills, initiative, and the ability to adapt quickly in a fast-paced environment. This role requires excellent time management, the capacity to manage multiple priorities, and the ability to work both independently and proactively in support of others.

Requirements

1–2 years of experience in an administrative or customer service role
Strong verbal and written communication skills
Highly organized, dependable, and professional demeanor
Strong attention to detail and accuracy in all tasks
Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams, and PowerPoint)
Ability to work independently, take initiative, and solve problems effectively
Comfortable working in a fast-paced environment, especially during peak periods
Self-starter, ability to identify a need and problem solve
Comfortable working in a fast-paced setting during peak business

Responsibilities

Greet visitors warmly and ensure they feel welcomed and attended to
Answer and direct incoming calls in a professional and courteous manner
Manage mail and package distribution
Monitor and triage the GFC email inbox in a timely fashion
Maintain office spaces including kitchen, common areas, and conference rooms
Order office and kitchen supplies as needed
Coordinate lunch orders for firm meetings or events
Process expense reports for firm leadership
Provide general administrative support as requested
Act as the main liaison for office facilities, including vendor scheduling and maintenance requests
Assist with intake processing of client tax documents during tax season (scanning and basic software)
Manage leadership and event calendars
Work with internal teams to develop event budgets, timelines, and goals
Research and secure venues for internal and external events
Support planning of events related to sponsorships or client engagement
Coordinate event logistics including technology, catering, accommodations, and transportation
Organize regular staff meals and well-being activities during busy seasons
Coordinate travel arrangements for firm events, including visits from our India office team